Accounts Payable - In-House Systems
All the products and services you need to capture, convert, and extract the data you need from your invoices quickly and easily
Get your invoices into the processing queue FAST
Every Payables department has things they'd like to start doing or things they'd like to improve - scanning invoices; implementing vendor invoice and T&E portals; improving reporting.; enabling authorized employees to easily access invoices; and many others. This is where we can help.
We provide products and services to help you efficiently receive your invoices and T&E's (even though they're probably coming in in a million different ways); convert them to a consistent, useable format; extract the data you need and format it for import into your systems.
We can even help with things like generating reports and setting up automated workflows for approvals and exceptions. Reynolds provides a menu of products, services, and award-winning support from which you can choose.
We'll help you significantly reduce reduce data entry, greatly improve accuracy, integrate invoice data with your existing systems, enable employees to retrieve invoices in seconds and more.
Products and Services for Invoices and T&E's
Invoice and T&E Receipt
If you're like most payables departments these days you have invoices and T&E's coming at you from a million different directions - mail, e-mail, fax, maybe a supplier portal, and numerous other ways. Not only are they coming in in different ways but they're also in different formats - paper, PDF, the occasional stray .jpeg or .tif, comma delimited files and more.
Mail - We'll help you tackle your mail with a scanner that will make light work of all the paper you receive.
Supplier and T&E portals - We can help you automate what your receive via an existing portal or we can set up an easy to use one that gathers all the information you need. Your employees will love our T&E portal that enables them to instantly send receipt photos.
E-mail - E-mail is a typically a mishmash of invoices in PDF, text, and other miscellaneous formats. Our process experts have 26 years of experience automating the receipt of random things like this.
Fax - We can set you up to receive your faxes electronically if you don't already.
Conversion to a Consistent File Format
Once received, invoices and T&E's typically need to be converted to a consistent format (typically tiffs) that can be imported into your ERP or other systems giving your employees instant access and greatly increasing visibility into your payables.
Reynolds AP and process experts and have and averge of 26 years of experience automating processes to achieve maximum efficiency. With software and simple process automation, they'll set up a process to automatically convert just about anything you receive into a format your systems can use.
Data Extraction and Validation
Once your invoices and T&E's are received and converted, the information you need from them - invoice number, invoice date, dollar amount, even line items, etc. - needs to be extracted in the most automated way possible.
Our Payables and process experts will determine the most cost effective way to extract the data you need based on your volume and requirements.
Once data has been extracted it must be formatted the way your system requires for import. Reynolds provides import routines into SAP®, PeopleSoft, Lawson, Oracle® EBS, and more. Our import routines are 100% GUARANTEED.
Ancillary Products and Services
If you don't have an existing system that allows retreival of your invoice and T&E images, Reynolds provides simple to use web-based imaging systems that enable your employees to pull up any invoice in seconds.
Reynolds software engineers can help you create reports for almost anything you require. Exception reports are the most common. When information from your invoice, PO, and/or receiving documents doesn't match, you'll know automatically.
Automated workflows for exceptions and approvals are something that nearly every Payables Manager wants but few have. With some simple data exports from your ERP or accounting system and employee information, our experts can set up simple workflows that eliminate manual work and significantly increase speed.
How will this help you?
By getting your invoices into the processing queue quickly and improving the acccuracy of your data you'll be able to
Reduce labor costs
Eliminate late fees
Reduce duplicate payments
Reduce payment errors
Take full advantage of early pay discounts
Data and images formatted for easy import into your systems - GUARANTEED
Receive the data from your invoices and your documents/images formatted for
easy import into your ERP or other systems. Reynolds provides import routines
into SAP®, PeopleSoft, Lawson, Oracle® EBS, and more. Our import routines
are 100% GUARANTEED.