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Paper, microfilm, books, and large format—converted to searchable digital files with 100% accuracy guaranteed. PHMC, DARM, and JCAHO compliant processes.
Fixed pricing with no surprises. 100% accuracy guaranteed.
Dedicated production facilities and experienced staff deliver exceptional results—faster turnaround, verified accuracy, and compliance built-in.
Trusted by 500+ organizations across Pennsylvania and New Jersey
We handle your entire scanning project—from pickup to delivery. Dedicated facilities, experienced staff, and verified accuracy on every page.
High-speed production scanner with 150 pages per minute throughput. Office documents, medical records, and business files converted to searchable digital archives with 100% accuracy verification.
Convert aging microfilm archives with NextStar software before degradation makes them unreadable. We handle 16mm, 35mm, fiche, and aperture cards with image enhancement.
Non-destructive scanning for rare books, historical ledgers, and fragile bound materials. Face-up capture preserves originals with auto curve correction and automatic gutter correction.
Blueprints, architectural plans, and engineering drawings up to 42" wide. CAD-compatible output with vectorization services available.
High-speed production scanning with Kodak i5250 scanners for office documents, medical records, financial files, and general correspondence. Duplex scanning at 150 pages per minute with full OCR.
Kodak i5250 and Kofax Capture systems process 150+ pages per minute with automatic image enhancement, OCR, and intelligent document recognition.
Convert your aging microfilm archives to searchable digital formats before the media degrades. High-resolution capture with image enhancement using NextScan FlexView with NextStar software.
From first call to searchable archive in 4-6 weeks. Fixed pricing, secure handling, 100% accuracy guaranteed.
We assess your records, define compliance requirements (PHMC, DARM, state archives), configure scanning hardware, and run test scans. You receive a fixed-price quote with no surprises.
Our trained staff transports your documents with detailed chain-of-custody tracking. We prep everything—removing staples, separating oversized items, inserting barcode separators.
High-speed scanning on Kodak i5250 production scanners with ultrasonic double-feed detection. Dedicated QA staff verify every page. Full OCR indexing with 100% accuracy guarantee.
Files delivered via secure transfer or directly imported to your ECM (Laserfiche, SharePoint). Originals returned or securely shredded per your requirements.
PHMC, DARM, State Archives—we understand your compliance requirements and build them into every project.
Patient records, medical charts, and claims processed with HIPAA-compliant procedures and audit trails.
Land records, court files, and historical documents converted with PHMC-approved processes.
Technical manuals, engineering drawings, and sensitive materials with secure chain-of-custody protocols.
Case files, contracts, and financial records with certified accuracy and chain of custody. Accuracy: 100% guaranteed.
Engineering drawings, blueprints, and technical documents converted to searchable CAD-compatible formats.
Student records, yearbooks, historical archives, and rare books preserved with archival-quality scanning.
See what these facilities avoided—and achieved
Reading, PA
Mortgage loan files consuming 28,000 sq ft of filing space
Jim Thorpe, PA
Millions of land records and historical documents stored in aging microfilm—difficult to access and at risk of degradation
Allentown, PA
Thousands of rolled system drawing files were consuming excessive office space and difficult to reference
55+ years of document expertise. Local team. 100% accuracy guarantee.
Family-owned since 1970. We've scanned millions of documents for organizations across Pennsylvania and New Jersey.
Every page verified by dedicated QA staff. If we make an error, we fix it at no charge. Your data quality is guaranteed.
When you call, you talk to experts who've seen every document challenge. No call centers, no runaround.
PHMC, DARM, RTK, State Archives—we understand your regulatory requirements and build compliance into every project.
Ready to get started?
Free assessment with fixed-price quote
From Fortune 500 manufacturers to county governments, we build infrastructure for organizations that cannot afford downtime.
“We had an outstanding experience implementing a new Digital Imaging/Document Management software solution. From the initial planning stages through to post-implementation support, their team demonstrated exceptional professionalism, deep product knowledge, and a strong commitment to our success. Their responsiveness and availability was exceptional.”
“We've been working with Reynolds for a few years now and have received outstanding service every time. Communication is flawless. They take the time to do walkthroughs and fully understand what the ask is. They're always quick with our ask and make us feel like a priority!”
“Used them to scan 1,000,000 microfilmed engineering documents. Very professional and quality service, reasonable rates and knowledgeable friendly staff.”
“Our company has been doing business with Reynolds for over 10 years. We have been extremely satisfied with the service and support. The cost for services provided is an outstanding value. The management and staff are great people and very easy to work with.”
“We have been a customer of Reynolds Business Systems for over 5 years. They have provided exceptional customer service. The entire team is top notch and have gone above and beyond to ensure that we are satisfied.”
“We had an outstanding experience implementing a new Digital Imaging/Document Management software solution. From the initial planning stages through to post-implementation support, their team demonstrated exceptional professionalism, deep product knowledge, and a strong commitment to our success. Their responsiveness and availability was exceptional.”
“We've been working with Reynolds for a few years now and have received outstanding service every time. Communication is flawless. They take the time to do walkthroughs and fully understand what the ask is. They're always quick with our ask and make us feel like a priority!”
“Used them to scan 1,000,000 microfilmed engineering documents. Very professional and quality service, reasonable rates and knowledgeable friendly staff.”
“Our company has been doing business with Reynolds for over 10 years. We have been extremely satisfied with the service and support. The cost for services provided is an outstanding value. The management and staff are great people and very easy to work with.”
“We have been a customer of Reynolds Business Systems for over 5 years. They have provided exceptional customer service. The entire team is top notch and have gone above and beyond to ensure that we are satisfied.”
Everything you need to know about professional document scanning.
Our team specializes in healthcare, government, and defense scanning projects with strict chain-of-custody and security requirements.
Discuss Your ProjectFree • No obligation • 24hr response
We guarantee 100% accuracy on indexing and image quality. Every project includes multiple QA checkpoints—image verification, indexing audits, and sample reviews. If we make an error in indexing or miss a page, we fix it at no charge. Your data is only as good as its accuracy.
We walk through every key decision: What documents will be scanned? What's your timeline and budget? What regulatory compliance applies (HIPAA, PHMC, etc.)? How should files be indexed? What's your retention policy? What output format and delivery method? This upfront planning prevents surprises and ensures your project runs smoothly.
You have 24/7 access to your documents throughout the project. Need a specific file? We scan it immediately and deliver it digitally—usually within hours. Our detailed inventory tracking means we can locate any document in your collection quickly.
Yes. It is generally not necessary but can be done if needed.
Documents over 11x17 are separated during preparation and scanned on our Contex wide-format scanners. We handle engineering drawings, blueprints, and maps up to 42" wide with unlimited length. Output can be PDF, TIFF, or CAD-compatible formats.
Standard PDF is great for most uses. PDF/a (archival) is a self-contained format with embedded fonts—it can't be altered and will display identically forever. PDF/a is required for PHMC compliance and recommended for permanent records. We offer both PDF/a-1a (full accessibility) and PDF/a-1b (basic archival) formats.
You decide. We can return originals after scanning, store them temporarily, or securely destroy them with certificate of destruction.
It depends on volume and complexity. A 100,000-page project typically takes 4-6 weeks. High-volume projects (1M+ pages) may take 3-6 months. We provide detailed timelines in our project plan and offer expedited processing for urgent projects.
We use Kodak Alaris i5250 production scanners (150 ppm), Kofax Capture software (world's leading production scanning platform), Bookeye 5 V1A book scanners with auto curve correction for fragile materials, Contex wide-format scanners for engineering drawings, and NextScan FlexView with NextStar software (industry leaders in microfilm technology).
We deliver in any format: searchable PDF (most common), PDF/A (archival), TIFF, JPEG, or direct import to your ECM (Laserfiche, SharePoint, etc.). We can also provide files structured for your existing folder naming conventions.
We support all major compliance frameworks: HIPAA and JCAHO for healthcare, PHMC and State Archives requirements for government, FDA 21 CFR Part 11 for life sciences, and SOC 2 for financial services. We build compliance into every project from day one.
Our processes are designed for compliant environments: employee background checks, secure facility access, documented chain of custody, encrypted file transfer, and signed Business Associate Agreements. We can scan on-site at your facility if records cannot leave your premises.
Our team specializes in healthcare, government, and defense scanning projects with strict chain-of-custody and security requirements.
Discuss Your ProjectFree • No obligation • 24hr response
Organizations that combine these solutions see 40% greater efficiency gains than single-service implementations
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