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Laserfiche ImplementationEnterprise content management, workflow automation, and intelligent capture solutions for regulated industries.
Approved Cooperative Purchasing Contracts
PA State Contract
Document-management configurations for validated industry and records requirements across PA, NJ, DE, and MD.
Reynolds delivers Laserfiche, Kofax, and complementary platforms that automate document workflows.
Manual document work can consume staff time, increase operating cost, and create records-control risk
Critical information trapped in disconnected systems forces staff to manually re-enter data.
Unclear retention rules and incomplete activity records make it harder to demonstrate how records are handled.
Physical paper chasing for approvals creates bottlenecks that slow down AP, HR, and operations.
Unsecured file shares and email attachments can leave sensitive information exposed beyond approved access paths.
Compliance scope review
Reynolds confirms document volume, retention requirements, indexing, access controls, integrations, and implementation scope before presenting costs, savings, or a payback estimate.
Framework labels describe implementation requirements; they are not a guarantee that a client organization will achieve compliance.
See how a representative document request can be mapped into configured capture, search, review, logging, and delivery steps.
Request submitted via mail, fax, or walk-in. Staff logs request manually into spreadsheet or notebook. No automatic tracking or acknowledgment.
Staff searches through filing cabinets, basement archives, and multiple departments to locate relevant records. Often requires calls to other offices.
Physical copies made on copier. Staff manually reviews each page for sensitive information, redacting with marker. Version control is nonexistent.
Mail or pickup required. No digital option. Risk of missing deadlines. No audit trail of what was delivered or when.
Documents can be captured through approved scan, email, or web-form channels, with configured extraction, acknowledgment, and deadline tracking.
Full-text search and OCR can support retrieval across indexed document types, subject to source quality, permissions, and configuration.
Configure routing, review, redaction assistance, and activity logging around approved rules and human checkpoints.
Configure approved delivery, payment, and activity-record steps according to security and records requirements.
Laserfiche is an enterprise content-management platform for capturing, organizing, searching, and routing documents. Reynolds scopes retention, access, activity logging, workflow, and integration requirements for each implementation.
Reynolds configures Laserfiche around each organization's approved records, access, retention, review, logging, and automation requirements. Framework labels identify requirements to evaluate; software alone does not establish compliance.
Review potential connection points, APIs, permissions, data mappings, and support requirements before Reynolds confirms an integration design.
Example to scope: match approved invoice fields to PO data and route exceptions for review.
Example to scope: route selected email attachments into an indexed repository.
Example to scope: file approved e-signed documents using configured retention metadata.
Example to scope: link approved procurement documents to SAP transaction identifiers.
Reynolds validates APIs, permissions, mappings, security, and vendor support before proposing a connection.
Central Hub
55+ years in business. 100% client retention. Regional follow-up to clarify scope and next steps.
Reynolds provides regional account and support coverage from Emmaus, PA, with follow-up to clarify scope and next steps.
Requirements-based planning for records, access, retention, and review obligations such as HIPAA, PHMC, and FERPA.
Document-management implementation experience with configuration, migration, training, and support scoped to the project.
Reynolds can scope scanning, implementation, training, and ongoing support as connected parts of a document program.
Space Use
Document management handles digital records. Physical files that must be retained need a storage plan based on access, retention, security, and available space.
Ready to modernize? Reynolds plans migrations from legacy ECM and home-grown systems to Laserfiche around documented source, validation, and cutover requirements.
Discuss MigrationReynolds plans document-management software around the records, users, approvals, retention rules, security model, and systems an organization already has. Options can include Laserfiche content management, workflow and forms configuration, invoice processing, rule-based task automation, and validated migration from compatible legacy systems. Editions, connectors, licensing, implementation timing, testing, training, and support are confirmed in the approved scope.
Laserfiche is an enterprise content management (ECM) platform that captures, stores, and routes documents through automated workflows. It provides full-text search, version control, retention scheduling, and audit trails. Over 40,000 organizations worldwide use Laserfiche for digital transformation.
Reynolds serves multiple industries including County Government (PHMC compliance), Local Government (municipal records), Healthcare (HIPAA), Education (FERPA), Manufacturing (ISO 9001), and Life Sciences (FDA 21 CFR Part 11). Each solution is pre-configured for industry-specific compliance requirements.
RPA (Robotic Process Automation) uses software bots to perform repetitive, rule-based tasks across multiple systems—like copying data between applications or processing structured forms 24/7. Workflow automation routes documents and tasks through approval chains with business rules. They're complementary: workflows handle human decisions and approvals, while RPA handles the mechanical data movement between systems.
AP Essentials from Kofax offers the most robust and accurate AP automation package available. From capture and PO matching to GL entries and automated exception processing, you'll lower your cost per invoice by 50%. It integrates with your existing ERP (SAP, Oracle, Microsoft Dynamics) and works alongside or independent of your document management platform.
Workflow automation connects to your ERP through pre-built connectors (SAP, Oracle, Microsoft Dynamics, Tyler Technologies, Workday) or custom API integrations. Documents automatically flow between systems—invoices match to purchase orders, HR forms update employee records, and approvals post to the correct accounts. Reynolds handles the integration as part of implementation.
Implementation timing depends on scope, document volume, integrations, validation, training, and rollout requirements. Reynolds confirms a project schedule after discovery.
Yes. Laserfiche has pre-built integrations for Salesforce, Microsoft 365, SharePoint, SAP, Workday, Epic (healthcare), Tyler Technologies (government), and 50+ other platforms. It also offers a robust REST API and connector kit for custom integrations.
While SharePoint is a collaboration platform, Laserfiche is purpose-built for records management and compliance. Laserfiche offers superior workflow automation, retention scheduling, audit trails, and industry-specific compliance features (HIPAA, PHMC). Many organizations use both—SharePoint for collaboration, Laserfiche for official records.
Both. Laserfiche offers a fully managed SaaS cloud solution (Laserfiche Cloud) and a self-hosted on-premise option (Laserfiche Rio/Avante). Cloud deployments include automatic updates and are covered by Laserfiche Cloud's SOC 2 attestation. Reynolds helps you choose the best deployment model for your IT infrastructure, compliance requirements, and budget.
A document management system (DMS) is software that stores, indexes, secures, and routes digital documents so they can be found and controlled after scanning or creation. Enterprise content management (ECM) extends a DMS with workflow automation, records retention schedules, and compliance features — audit trails, access controls, and disposition rules — built for regulated environments like government and healthcare.
Reynolds implements Laserfiche, an enterprise content management platform, and has held Laserfiche Certified Partner status since 2005. Alongside Laserfiche’s document management, records retention, and workflow automation capabilities, we deploy intelligent capture tools that extract data from scanned documents automatically. See our Laserfiche implementation services for deployment details.
Speak with a Document Management Specialist.
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Schedule a Laserfiche demo or workflow consultation focused on your records, automation, integration, and support requirements.
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Migrate from Perceptive, ApplicationXtender, and other legacy ECM platforms to Laserfiche.
Compliance, scanning, and records-management guides from the Reynolds team.
Since June 30, 2024, the National Archives accepts permanent federal records only in digital form. The mandate binds federal agencies — but it sets the direction for every county and municipal records office that touches federal programs. Here is what it means for Pennsylvania.
What HIPAA-compliant medical records scanning actually requires, and how Pennsylvania health systems digitize legacy charts without a breach. Chain-of-custody, the Security Rule, and PA retention law explained.
Pennsylvania's Right-to-Know Law gives county and municipal offices five business days to respond. The bottleneck is rarely the law — it's record retrieval, staffing, and redaction. Here is the operational fix.
