Your constituents deserve accessible records. Your staff deserves efficient systems. Reynolds delivers both—with $1M+ saved vs construction.
Trusted by 100+ PA & NJ Agencies
Lehigh, Northampton, Monroe Counties + NJ municipalities
County Archives Storage
High-Density Mobile Shelving • PHMC Compliant
From county courthouses to state archives across Pennsylvania and New Jersey.
Requirements mapped to the approved project scope
In business for 55+ years; serving PA & NJ
$1M+ documented costs avoided — Northampton County
Every solution meets public sector compliance requirements—and public sector budgets.
55+ years helping PA and NJ agencies meet archival, records, and storage compliance requirements
Long-term partnerships across Pennsylvania and New Jersey government
PA County
PA County
PA County
PA County
PA County
NJ County
Archival storage standards for permanent records
PARecords retention and preservation requirements
NJFederal public records request compliance
FederalState open records request management
PANJ public records access requirements
NJMeeting documentation and retention
BothSee how we helped Northampton County save $1M+ while doubling archive capacity.
Northampton County had moved records to an off-site commercial records center, but files were hard to access and retrieval was slow — and by 2012 the County was spending more than $1 million a year in storage fees.
Reynolds designed and installed a high-density storage system sized for current needs with room to grow, organized and protected with locking carriages and a barcode tracking system — bringing records back on-site.
Reynolds confirms the space, construction, labor, workflow, and implementation inputs before publishing a savings estimate.
Published Reynolds projects connected directly to the underlying case-study record.
Speak with a Senior Project Engineer—not a sales rep. We'll assess your facility's unique requirements.
Request Compliance AssessmentFree • No obligation • Same-Day response
Laserfiche includes purpose-built RTK request management: public submission portals, automated routing to appropriate departments, redaction tools for sensitive information, response tracking with deadline alerts, and public access options for frequently requested records. Most agencies see 50%+ reduction in RTK processing time.
Pennsylvania Historical & Museum Commission sets standards for permanent record storage including: temperature (60-70°F), humidity (30-40% RH), fire protection, pest management, and handling procedures. Our high-density systems incorporate climate control and are designed to meet PHMC archival requirements. We provide documentation for compliance verification.
High-density mobile shelving typically costs 10-20% of new construction while delivering 40-50% capacity increase. Northampton County saved over $1M vs their proposed expansion. We provide ROI analysis with every proposal showing construction cost comparison.
Yes. Many government agencies have decades of records on microfilm that's becoming difficult to access. We convert 16mm, 35mm, and microfiche to digital format with full OCR for searchability. Conversion preserves the original while creating accessible digital copies that meet PHMC standards.
Law enforcement evidence storage requires chain-of-custody documentation, secure access control, and proper segregation. Our pass-through evidence lockers maintain separation between intake and retrieval—officers deposit on one side, technicians retrieve from the other. Electronic access logging documents every transaction. Refrigerated compartments available for biological evidence.
Yes. We serve government agencies throughout Pennsylvania and New Jersey, including NJ OPRA (Open Public Records Act) compliance. Our Laserfiche solutions support OPRA's 7-business-day response requirement with automated request tracking, deadline alerts, and redaction tools. Same high-density storage and document management services available for NJ municipalities and counties.
Speak with a Senior Project Engineer—not a sales rep.
Request Compliance AssessmentFree • No obligation • Same-Day response
Tell us about your agency’s document or storage challenges. You’ll receive our PHMC compliance quick guide plus recommendations for your situation.
A specialist reviews your needs—no auto-responders
We pull case studies from similar projects in your industry
Optional on-site measurement at your convenience
Detailed proposal with transparent pricing—no hidden fees
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PHMC compliance, records retention, and government records management resources.
A definitive guide to Pennsylvania county records compliance: the PHMC County Records Manual and County Records Committee, Right-to-Know Law deadlines, defensible destruction, electronic and microfilm standards, and the County Records Improvement Fund.
A working DoD 5015.02 compliance program for defense contractors: run a gap assessment, select a records system after the JITC certification program ended in 2025, build file plans and NARA-approved disposition, stand up a defensible audit trail, and handle CUI under DFARS 252.204-7012, NIST SP 800-171, and CMMC.
Schedule a free PHMC compliance review with a Reynolds specialist who understands county procurement, COSTARS, and Right-to-Know workflows. Custom analysis included.
PHMC compliance, RTK processing, and records-management guides for PA, NJ, and Mid-Atlantic agencies.
Since June 30, 2024, the National Archives accepts permanent federal records only in digital form. The mandate binds federal agencies — but it sets the direction for every county and municipal records office that touches federal programs. Here is what it means for Pennsylvania.
Pennsylvania's Right-to-Know Law gives county and municipal offices five business days to respond. The bottleneck is rarely the law — it's record retrieval, staffing, and redaction. Here is the operational fix.
Pennsylvania counties must follow PHMC-approved retention schedules under the County Records Act. Here is what county records managers should confirm in 2026 to stay audit-ready.
