Legal document management is the systematic scanning, indexing, and secure storage of case files, evidence, and correspondence so law firms and courts can retrieve records while supporting the rules that govern authentication and discovery. Reynolds Business Systems configures these systems around documented chain-of-custody protocols and the client's approved requirements. Laserfiche matter-centric workflows can support preservation, retention, and access controls. Production scanning options include Bates numbering, matter-based retention policies, and evidence storage with access logging. The final workflow and handling controls are confirmed with the client and its legal advisers. Prepared by Reynolds Business Systems' document-solutions specialists, serving Pennsylvania's Lehigh Valley since 1970; reviewed July 2026.
Reynolds helps legal-sector clients organize case files, secure evidence, and plan documented chain-of-custody workflows. Serving PA and NJ for 55+ years.
Configured Custody Controls
Reviewable Audit Events | Configured Access Controls | Policy-Based Retention
From paper files to digital control. Reynolds provides document scanning, Laserfiche software, and secure storage systems for PA and NJ legal-sector clients.
Not sure which solution fits your firm?
Get a Free ConsultationFor 55 years, we've been the trusted document and storage partner for PA law firms. Here's what sets us apart.
Same-day response from the Emmaus-based team. On-site needs and document-handling locations are documented for the engagement.
Every document tracked from pickup to delivery. Tamper-evident containers. Background-checked staff. Complete audit trails.
Scanning, software, and storage from one vendor. No finger-pointing. One number to call. One team that knows your firm.
Our team averages 14 years tenure. They understand Bates numbering, privilege logs, and retention schedules.
One partner handles your entire document journey—from paper files to secure digital archives.
Convert paper files to searchable digital format
Matter-centric filing with metadata tagging
Instant full-text search across all documents
Secure physical and digital storage with access controls
Law firms face unique requirements for document retention, chain of custody, and privilege protection. Our solutions are designed from the ground up—not retrofitted later.
State bar and court retention requirements
Court-admissible evidence handling
E-discovery and litigation hold capabilities
Attorney-client privilege protection
Long-term partnerships—not one-time transactions
Litigation Firms
Evidence storage & discovery
Corporate Law
Contract & compliance management
Real Estate Law
Title & closing documents
Estate Planning
Trust & probate records
Published Reynolds projects connected directly to the underlying case-study record.
From retention audit to a live, searchable case file system—built around your firm's discovery deadlines.
Reynolds reviews your current case file volume, retention schedules, and evidence storage against state bar and court requirements.
Laserfiche matter-centric workflows, e-discovery tools, and secure evidence storage are configured around your practice management system.
Case files are digitized with the approved indexing, Bates-numbering, and chain-of-custody workflow; system implementation follows the documented project schedule.
The Reynolds team provides same-day response and the support scope documented for the engagement.
Speak with a Senior Project Engineer—not a sales rep. We'll assess your facility's unique requirements.
Get Engineering AssessmentFree • No obligation • Same-Day response
Our chain of custody protocols include: signed custody transfer forms, secure transport in tamper-evident containers, background-checked staff, documented handling at every step, secure destruction of originals (if requested), and complete audit trails. We can scan on-site at your facility if materials cannot leave the premises.
Yes. Laserfiche integrates with major legal practice management platforms including Clio, PracticePanther, MyCase, and others. Integration typically includes matter lookup, document filing, and conflict checking. We design the integration to match your firm's workflows.
We provide secure evidence storage lockers with: tamper-evident seals, biometric access control, complete access logging, climate control for sensitive materials, and chain-of-custody documentation that meets court admissibility requirements. For large volumes, we offer dedicated evidence rooms with mobile shelving systems.
Laserfiche automates retention based on matter type, jurisdiction, and your firm's policies. Documents are automatically flagged when retention periods expire. Litigation holds can be applied to preserve documents during active cases. Complete audit trails document every action for compliance verification.
Project timelines vary by volume. A mid-size firm with 50,000 files typically takes 8-12 weeks. Large firms with 500,000+ documents may take 6-12 months. We prioritize active matters first so you see value immediately. Off-hours and weekend scanning available to minimize disruption.
Speak with a Senior Project Engineer—not a sales rep.
Get Engineering AssessmentFree • No obligation • Same-Day response
Records retention, e-discovery, and migration planning for law firms.
A working DoD 5015.02 compliance program for defense contractors: run a gap assessment, select a records system after the JITC certification program ended in 2025, build file plans and NARA-approved disposition, stand up a defensible audit trail, and handle CUI under DFARS 252.204-7012, NIST SP 800-171, and CMMC.
A complete plan for migrating a paper-based records operation to Laserfiche without disrupting daily work — assessment, taxonomy and metadata design, back-file versus day-forward scanning, quality control, security and retention, phased rollout, change management, and the mistakes to avoid.
From case files to evidence storage, from discovery to retention—Reynolds has served PA and NJ legal-sector clients for 55+ years. Let's talk about your situation.
Tell us about your document or storage challenges. You'll receive a retention policy audit plus recommendations tailored to your practice.
A specialist reviews your needs—no auto-responders
We pull case studies from similar projects in your industry
Optional on-site measurement at your convenience
Detailed proposal with transparent pricing—no hidden fees
Form privacy
Review the Privacy Policy for details about form-data handling.
Share the project details the Reynolds team should review.
