Loading...
The only Pennsylvania partner offering end-to-end chain of custody—from high-volume scanning to Laserfiche automation. 55+ years serving Allentown, Bethlehem, Easton, and the greater region.
Outcomes documented across 750 active clients in healthcare, government, defense, and manufacturing.
Accuracy guarantee on all digitization work
Full-text search across millions of records with documented audit trails. Every access logged, every retention rule enforced.
Years serving PA records managers
Automated capture, classification, and routing eliminate manual filing. Staff redirect time toward higher-value records work.
Compliance frameworks supported
Pre-configured retention schedules for PHMC, RTK, and state archives. Legal holds and disposition workflows built-in.
Active clients across PA, NJ, DE, MD
Digitize backfiles and day-forward capture with chain-of-custody documentation. Recover and replicate from any disaster scenario.
Scanning, software, and capture equipment under one roof. Local engineering, documented chain of custody, single point of accountability.
High-volume bureau services with documented chain of custody. Paper, microfilm, and large format digitization with a 100% accuracy guarantee.
Authorized Laserfiche partner. Enterprise content management, workflow automation, and 50+ pre-built integrations across ERP, EHR, and Microsoft 365.
Production, desktop, microfilm, and book scanners from Kodak, Fujitsu, and Bookeye. Bundled with capture software, training, and local support.
Enterprise document management pre-configured for your regulatory environment
Eliminate manual processes across your organization with intelligent automation
Select your primary challenge and we'll recommend the right solution path.
Each industry has unique workflow, compliance, and document management requirements.
The owner and staff are all professional and very responsive to questions and help our staff whenever we need it.
— Lorraine Arocho, Google Review
Reynolds document solutions integrate with your existing ECM, ERP, and line-of-business platforms — so you extend what you have instead of ripping it out.
Records from Tyler Incode automatically file to Laserfiche with full metadata.
SharePoint documents sync to Laserfiche for records retention and compliance.
Signed contracts automatically route to approval workflow and archive.
AP invoices captured, matched to PO and receipt, then approved in SAP.
Pre-built connectors + custom API support for any system
Central Hub
From paper to digital, from file rooms to the cloud—Reynolds delivers complete document management solutions. 55+ years of expertise.
When you call us, you get Keith, Janine, or one of our team members who average 14 years with us—not a call center. That's why we have 100% client retention.
Reynolds has been our partner for 15 years. When our previous vendor couldn't handle our compliance needs, Reynolds stepped in and we've never looked back.
From first assessment to ongoing support, every Document Solutions engagement follows the same accountable process.
A Reynolds specialist reviews your current document volume, workflows, and compliance requirements to identify the right mix of scanning, software, and equipment.
We scope the project—scanning schedules, Laserfiche configuration, or equipment specifications—and provide fixed pricing before work begins.
Our team executes the project on your timeline, from secure document pickup through system configuration and staff training.
Same-day response for support requests, with a dedicated account contact for the life of the relationship.
A complete document management engagement combines three layers: professional scanning services to digitize existing paper and microfilm archives, enterprise content management software (Reynolds is a Laserfiche Certified Partner) for search, retention, and workflow automation, and production scanner hardware for ongoing day-forward capture. Reynolds delivers all three under one roof with a 100% accuracy guarantee on scanning work, configuring retention and workflow rules against 13+ compliance frameworks including HIPAA, PHMC, DoD, and FERPA depending on the client's industry. Two published standards are worth knowing when evaluating the scanning and retention pieces. According to FADGI (Federal Agencies Digital Guidelines Initiative) — the U.S. federal digitization standard published in the Technical Guidelines for Digitizing Cultural Heritage Materials at digitizationguidelines.gov — archival and large-format scanning quality is benchmarked on a four-tier 1-star to 4-star image-quality scale, with 4-star reserved for the highest-resolution captures suitable for permanent and cultural-heritage records. For retention automation, the current governing framework, as published in DoD Instruction 5015.02, is implemented since August 2023 by DoD Manual 8180.01, which replaced the earlier DoD 5015.02-STD software-certification test program, now retired. Reynolds has provided document solutions to Pennsylvania, New Jersey, Delaware, and Maryland organizations for 55+ years, with same-day local support.
Find answers to common questions about document management, scanning, and storage solutions.
Our document management specialists are here to help you find the right solution.
Schedule ConsultationFree • No obligation • Same-day response
Most organizations see ROI within 12-18 months through reduced storage costs, eliminated manual processing, and faster document retrieval. A county government client eliminated $120K/year in offsite storage fees. A healthcare system reduced chart retrieval from 15 minutes to 30 seconds. We provide detailed ROI analysis during consultation.
Laserfiche is software—an enterprise content management (ECM) platform for storing, searching, and automating document workflows. Scanning services are the physical process of converting paper to digital. They work together: we scan your documents and load them into Laserfiche for long-term management. Many clients use both, while others choose just one based on their needs.
It depends on your ongoing volume and staff availability. If you have regular daily scanning (day-forward capture), buying equipment makes sense—we'll train your staff and support it. For backfile conversion or irregular volumes, our professional services are more cost-effective. Many clients do both: we handle backlog digitization, then transition to in-house for day-forward.
Yes. Laserfiche has 50+ pre-built integrations including Microsoft 365, SharePoint, SAP, Tyler Technologies, DocuSign, and most ERP/EHR systems. We configure bi-directional sync so documents flow automatically between systems with complete audit trails. Most integrations take 4-8 hours to configure.
Every solution includes training, documentation, and ongoing technical support from our local team in Emmaus, PA. We offer maintenance contracts for hardware, software support agreements, and can provide additional training as your needs evolve. Our clients stay with us—100% retention rate.
Compliance is built into everything we do. For HIPAA, we provide BAAs, encrypted transport, and audit trail capture. For government (PHMC/RTK), we configure retention schedules and legal hold capabilities. Laserfiche has pre-built compliance modules for most regulations. Our implementation team includes certified records managers who understand your specific requirements.
Document scanning is the conversion step — turning paper records into searchable digital files. Document management is the ongoing system that stores, secures, retrieves, and routes those files over time, often through an enterprise content management platform like Laserfiche, including retention schedules and workflow automation. Reynolds provides both: document scanning services to digitize your backlog, and Laserfiche to manage documents going forward.
Yes. Reynolds serves organizations throughout Pennsylvania, New Jersey, Delaware, and Maryland from our Emmaus, PA headquarters in the Lehigh Valley. Government, healthcare, manufacturing, and other regulated organizations across this region rely on us for document scanning, Laserfiche implementation, and ongoing document management support, regardless of which state their facility is in.
Our document management specialists are here to help you find the right solution.
Schedule ConsultationFree • No obligation • Same-day response
From paper to digital, from file rooms to the cloud—Reynolds delivers complete document management solutions. 55+ years of expertise.
From Fortune 500 manufacturers to county governments, we build infrastructure for organizations that cannot afford downtime.
"We had an outstanding experience implementing a new Digital Imaging/Document Management software solution. From the initial planning stages through to post-implementation support, their team demonstrated exceptional professionalism, deep product knowledge, and a strong commitment to our success. Their responsiveness and availability was exceptional."
"It is always a distinct pleasure doing business with Reynolds Business Systems, Inc. It is a first-class company, everyone is friendly and respectful, and the work is always exceptional and top notch! We cannot praise this company enough! We look forward to doing more business with Reynolds Business Systems, Inc. in the future!"
"Used them to scan 1,000,000 microfilmed engineering documents. Very professional and quality service, reasonable rates and knowledgeable friendly staff."
"We have been a customer since 2014 and have used Reynolds Business Systems every year to archive our records. Their staff are very detailed with their work and our experience has always been positive. We would (and have) recommended Reynolds to any business that is looking to digitize and archive their files."
"This is an excellent company to work with. Very reliable, and staff are very professional and easy to work with."
Compliance, scanning, and records-management guidance from the Reynolds document team.
Since June 30, 2024, the National Archives accepts permanent federal records only in digital form. The mandate binds federal agencies — but it sets the direction for every county and municipal records office that touches federal programs. Here is what it means for Pennsylvania.
What HIPAA-compliant medical records scanning actually requires, and how Pennsylvania health systems digitize legacy charts without a breach. Chain-of-custody, the Security Rule, and PA retention law explained.
Pennsylvania's Right-to-Know Law gives county and municipal offices five business days to respond. The bottleneck is rarely the law — it's record retrieval, staffing, and redaction. Here is the operational fix.
