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Plan document scanning, Laserfiche workflows, and capture equipment with a regional team that has served organizations for 55+ years.
Outcomes documented across 750 active clients in healthcare, government, defense, and manufacturing.
Average staff tenure
Configure searchable records, access logging, and retention workflows around your documented requirements.
Years serving PA records managers
Configure capture, classification, and routing to reduce avoidable manual filing steps.
Completed projects
Map retention, legal-hold, and disposition workflows to the agency's approved schedule and review process.
Active clients across PA, NJ, DE, MD
Digitize backfiles and plan day-forward capture with documented handling and continuity requirements.
Scanning, software, and capture equipment under one roof. Local engineering, documented chain of custody, single point of accountability.
Bureau scanning services for paper, microfilm, and large-format records, with project-specific handling and quality-control plans.
Enterprise content management, workflow automation, and requirements-based integration planning for the systems in your environment.
Production, desktop, microfilm, and book scanners from Kodak, Fujitsu, and Bookeye. Bundled with capture software, training, and local support.
Enterprise document management configured around your approved records and workflow requirements
Assess manual steps, routing, exceptions, and controls for workflow automation
Select your primary challenge and we'll recommend the right solution path.
Each industry has unique workflow, compliance, and document management requirements.
The owner and staff are all professional and very responsive to questions and help our staff whenever we need it.
— Lorraine Arocho, Google Review
Reynolds document solutions integrate with your existing ECM, ERP, and line-of-business platforms — so you extend what you have instead of ripping it out.
Example to scope: route approved Tyler Incode records into Laserfiche with mapped metadata.
Example to scope: connect selected SharePoint documents to an approved records workflow.
Example to scope: route signed contracts into an approval and archive workflow.
Example to scope: connect captured invoices, matching data, and an SAP approval process.
Reynolds validates APIs, permissions, data mapping, and support requirements before proposing a connection.
Central Hub
Reynolds pairs regional account coverage with experienced project and support teams from discovery through ongoing service.
You work with a regional Reynolds team whose average staff tenure is 14 years. Reynolds reports 100% client retention.
A document-management plan can combine backfile scanning, day-forward capture, content-management software, workflow configuration, and capture equipment. Reynolds scopes each layer around document volume, access, quality control, retention, security, integration, and change-management requirements. Product compatibility, regulatory controls, schedule, and acceptance criteria are validated before implementation. Reynolds has served organizations for 55+ years across Pennsylvania, New Jersey, Delaware, and Maryland.
Find answers to common questions about document management, scanning, and storage solutions.
Most organizations see ROI within 12-18 months through reduced storage costs, eliminated manual processing, and faster document retrieval. A county government client eliminated $120K/year in offsite storage fees. A healthcare system reduced chart retrieval from 15 minutes to 30 seconds. We provide detailed ROI analysis during consultation.
Laserfiche is software—an enterprise content management (ECM) platform for storing, searching, and automating document workflows. Scanning services are the physical process of converting paper to digital. They work together: we scan your documents and load them into Laserfiche for long-term management. Many clients use both, while others choose just one based on their needs.
It depends on your ongoing volume and staff availability. If you have regular daily scanning (day-forward capture), buying equipment makes sense—we'll train your staff and support it. For backfile conversion or irregular volumes, our professional services are more cost-effective. Many clients do both: we handle backlog digitization, then transition to in-house for day-forward.
Yes. Laserfiche has 50+ pre-built integrations including Microsoft 365, SharePoint, SAP, Tyler Technologies, DocuSign, and most ERP/EHR systems. We configure bi-directional sync so documents flow automatically between systems with complete audit trails. Most integrations take 4-8 hours to configure.
Every solution includes training, documentation, and ongoing technical support from our local team in Emmaus, PA. We offer maintenance contracts for hardware, software support agreements, and can provide additional training as your needs evolve. Our clients stay with us—100% retention rate.
Compliance is built into everything we do. For HIPAA, we provide BAAs, encrypted transport, and audit trail capture. For government (PHMC/RTK), we configure retention schedules and legal hold capabilities. Laserfiche has pre-built compliance modules for most regulations. Our implementation team includes certified records managers who understand your specific requirements.
Document scanning is the conversion step — turning paper records into searchable digital files. Document management is the ongoing system that stores, secures, retrieves, and routes those files over time, often through an enterprise content management platform like Laserfiche, including retention schedules and workflow automation. Reynolds provides both: document scanning services to digitize your backlog, and Laserfiche to manage documents going forward.
Yes. Reynolds serves organizations throughout Pennsylvania, New Jersey, Delaware, and Maryland from our Emmaus, PA headquarters in the Lehigh Valley. Government, healthcare, manufacturing, and other regulated organizations across this region rely on us for document scanning, Laserfiche implementation, and ongoing document management support, regardless of which state their facility is in.
Our document management specialists are here to help you find the right solution.
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55+ years of experience. Start with a consultation to scope the right document solution and quality-control plan for your organization.
From Fortune 500 manufacturers to county governments, we build infrastructure for organizations that cannot afford downtime.
"We had an outstanding experience implementing a new Digital Imaging/Document Management software solution. From the initial planning stages through to post-implementation support, their team demonstrated exceptional professionalism, deep product knowledge, and a strong commitment to our success. Their responsiveness and availability was exceptional."
"It is always a distinct pleasure doing business with Reynolds Business Systems, Inc. It is a first-class company, everyone is friendly and respectful, and the work is always exceptional and top notch! We cannot praise this company enough! We look forward to doing more business with Reynolds Business Systems, Inc. in the future!"
"Used them to scan 1,000,000 microfilmed engineering documents. Very professional and quality service, reasonable rates and knowledgeable friendly staff."
"We have been a customer since 2014 and have used Reynolds Business Systems every year to archive our records. Their staff are very detailed with their work and our experience has always been positive. We would (and have) recommended Reynolds to any business that is looking to digitize and archive their files."
"This is an excellent company to work with. Very reliable, and staff are very professional and easy to work with."
Compliance, scanning, and records-management guidance from the Reynolds document team.
Since June 30, 2024, the National Archives accepts permanent federal records only in digital form. The mandate binds federal agencies — but it sets the direction for every county and municipal records office that touches federal programs. Here is what it means for Pennsylvania.
What HIPAA-compliant medical records scanning actually requires, and how Pennsylvania health systems digitize legacy charts without a breach. Chain-of-custody, the Security Rule, and PA retention law explained.
Pennsylvania's Right-to-Know Law gives county and municipal offices five business days to respond. The bottleneck is rarely the law — it's record retrieval, staffing, and redaction. Here is the operational fix.
