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+Kofax CaptureHIPAA and PHMC/DARM compliant document scanning with complete chain of custody. Eliminate filing cabinets. Gain instant retrieval. Pass every audit.
From document pickup to digital delivery—we handle everything so you can focus on your business.
Ship to us or schedule a secure pickup. We handle everything from single boxes to entire archives.
Professional scanning with dual-phase QC. Every document verified for quality and accuracy.
Get your searchable digital archive in your preferred format. Originals returned or securely destroyed.
Protected Health Information (PHI) handling requirements
Health Insurance Portability and Accountability Act
Signed BAA available. Staff HIPAA-trained. Encrypted delivery. Full chain of custody documentation.
Request BAAPA & NJ State archival standards
Pennsylvania Historical & Museum Commission
PDF/A-1a archival output standard. 50+ PA/NJ county deployments. PHMC/DARM compliance verified.
Download PHMC GuideFDIC/OCC/Federal Reserve banking regulations
Federal Financial Institutions Examination Council & Gramm-Leach-Bliley Act
Reynolds procedures and output formats conform to all major banking regulations including FDIC/OCC/Federal Reserve requirements.
Request Banking ConsultationPublic records request and retrieval requirements
Freedom of Information Act
OCR searchable output. Redaction-ready formats. Average retrieval under 10 seconds.
Learn MoreHover over any framework to see how Reynolds addresses your specific requirements
See how much space, time, and money you can save by converting your paper archives to digital.
Production Scanner
For high-volume paper conversion, the Kodak i5250 delivers production-grade speed at 150 pages per minute without sacrificing image quality. Its 750-sheet feeder minimizes operator intervention, while ultrasonic double-feed detection ensures no pages are missed.
From secure pickup to verified delivery\u2014complete transparency and 24/7 access throughout your project.
Reynolds staff transports your documents with detailed inventory and tracking.
24/7 access to any document. Emergency retrieval available same-day.
Staff in controlled facility prepare documents for scanning with full access controls.
Request any document—we scan it immediately and deliver within 4 hours.
Dual-phase verification with page-count reconciliation ensures 100% accuracy.
Real-time progress updates. Request specific files anytime during project.
Encrypted transfer with format validation and signed completion certificate.
Full audit trail documentation provided for compliance records.
Need a document during the project? We scan it immediately and deliver within 4 hours.
From project setup to encrypted delivery. Dual-phase QC, full chain of custody, complete audit trail.
Day 1
Compliance requirements reviewed, project spec created, security protocols established.
Day 2-3
Trained, background-checked staff. Containers provided. Full chain of custody documentation.
Day 4-5
Complete file inventory. Legacy filing issues corrected. Staples removed, damaged pages repaired, barcode header sheets inserted for automatic separation.
Secure Facility
All scanning in controlled environment. Ultrasonic double-feed detection ensures no missed pages.
Independent Review
Independent QA staff (not scanners) compare every original to its scan page-by-page. Rescans performed immediately for any quality issues.
Searchable
Full OCR processing. Compliance metadata embedded. Double-entry verification for accuracy.
Manager Review
Department manager verifies counts, formats, compliance standards. Final sign-off.
Verified
AES-256 encrypted transfer via network share, encrypted drive, cloud, or direct Laserfiche/ECM import. Full audit trail documentation provided.
See how organizations achieved their compliance goals with Reynolds
Reading, PA
Mortgage loan files consuming 28,000 sq ft of filing space with costly off-site records storage.
Bethlehem, PA
Lehigh needed to digitize its entire collection of student records for backup and fast access.
Reading, PA
Production was tracked by paper forms and clipboards with costly manual data entry into SAP.
Everything about compliance, security, and document access during your project.
We specialize in HIPAA, PHMC/DARM, and banking compliant document scanning projects.
Discuss Your RequirementsFree • No obligation • 24hr response
Absolutely. We guarantee 24/7 document access throughout your project. Need a specific file? Contact us anytime—including weekends—and we'll scan it immediately. Average emergency retrieval time is under 4 hours. Your documents are never inaccessible.
Dual-phase QC process: Phase 1 uses independent QA staff (separate from scanners) who compare every original to its scan. Phase 2 involves a department manager verifying counts, formats, and quality. If we miss a page or make an indexing error, we fix it at no charge.
Timeline depends on volume and compliance requirements. A typical 100,000-page project with full compliance documentation completes in 2-3 weeks. We can expedite for urgent compliance deadlines—discuss your timeline in the assessment.
All staff undergo background checks and annual HIPAA training. We provide signed Business Associate Agreements (BAA) for every healthcare project. Documents are handled in a secure facility with complete access controls. File transfer uses AES-256 encryption, and we maintain complete audit logs for compliance review.
We support HIPAA/HITECH for healthcare, PHMC/DARM for PA & NJ government archives, FFIEC/GLBA/FDIC/OCC/Federal Reserve for banking & finance, PA & NJ State archival standards, RTK requirements for public records, and various industry-specific standards. Reynolds procedures and output formats conform to all major banking regulations.
Documents follow a secure chain of custody: trained staff transport in containers provided. We maintain detailed logs of every person who handles your documents. You receive full audit trail documentation. Destruction Certificates available upon completion.
Standard government delivery is PDF/A-1a format at 300+ DPI (400 DPI standard, 600 DPI available). This meets PHMC, State Archives, and long-term preservation requirements. We capture and embed all required metadata for compliance verification.
Full audit trail package includes: chain of custody documentation, staff background check certifications, facility security certifications, processing logs, QC reports, format validation certificates, and delivery confirmation. Everything an auditor needs.
We specialize in HIPAA, PHMC/DARM, and banking compliant document scanning projects.
Discuss Your RequirementsFree • No obligation • 24hr response
No spam, ever.
Your data stays private.