Document capture software — also called intelligent document processing (IDP) — converts scanned paper and digital images into searchable, structured data by combining optical character recognition (OCR), machine-learning classification, and automated field extraction, replacing manual sorting, filing, and re-keying. On clean, well-scanned business documents, modern OCR engines routinely achieve 99%+ character accuracy, according to Reynolds Business Systems' capture-software configurations across enterprise platforms including Kofax Capture, Kodak Capture Pro, and Laserfiche Scanning. Structured forms with fixed fields reach 95%+ automated extraction accuracy, while semi-structured documents such as invoices typically run 80-95% depending on configuration. Buyers evaluating any platform's rigor can benchmark against a published federal standard: the National Archives' Digitization Quality Management Guide (Oct. 2023) requires visually inspecting a random sample of at least 10 images or 10% of each batch — whichever is larger — correcting any records that fail and re-inspecting until the sample reaches a 100% pass rate, before digitized records are validated as equivalent to their paper originals. Reynolds configures comparable validation checkpoints, flagging low-confidence fields for human review before documents route into a repository such as Laserfiche, triggering workflows automatically. Reynolds Business Systems configures and implements all three major platforms, with most standard-document deployments live in 2-4 weeks. Prepared by Reynolds Business Systems' document-solutions specialists, a Laserfiche Certified Partner serving Pennsylvania's Lehigh Valley since 1970; reviewed July 2026.