Intelligent capture, 3-way matching, and automated approval routing. Capture early payment discounts, eliminate late fees, and free your AP team for strategic work.
End-to-end invoice processing
AP automation replaces manual invoice handling with intelligent OCR capture, automated 3-way matching, and approval routing — cutting invoice processing from days to hours and preventing duplicate payments. Reynolds pairs Laserfiche workflow with Tungsten (Kofax) AP Essentials at 99%+ capture accuracy, so finance teams clear more invoices with the same staff and capture early-payment discounts.
See how AP automation worksManual invoice processing creates bottlenecks, errors, and audit risk across your organization.
Invoices stack up faster than your team can process them. Manual data entry creates a perpetual backlog.
Approvers are unavailable, emails get lost, and invoices sit waiting. Late fees accumulate.
Without automated matching, the same invoice gets paid twice. Manual reconciliation wastes hours.
Early payment discounts expire before invoices are processed. 2% discounts add up to thousands lost.
OCR and AI extraction automatically read invoices—paper, PDF, or email. Data fields extracted with 99% accuracy.
Automatically match invoices to POs and receiving documents. Exceptions flagged for review; matches processed automatically.
Route invoices based on amount, vendor, GL code, or any criteria. Mobile approvals ensure no bottlenecks.
A proven methodology that gets AP automation live in 6-8 weeks.
Paper, PDF, or email invoices captured automatically
AI extracts vendor, amount, date, line items
Auto-match to PO and receiving document
Non-matches routed for review
Mobile-enabled approval workflow
Approved invoice posts to your ERP
High Volume, Complex POs
A proven methodology that gets AP automation live in 6-8 weeks.
We analyze your current invoice flow, identify bottlenecks, and map approval chains. Document volume, exception patterns, and ERP integration requirements.
Configure capture rules, matching logic, approval workflows, and exception handling. Set up ERP integration and GL code mapping.
Connect to your ERP, email system, and payment platform. Test with real invoices through the complete cycle.
Train AP staff on exception handling, approvers on mobile approval, and managers on dashboards. Go-live with hypercare support.
Answers to the most common questions about accounts payable automation.
Schedule a 30-minute consultation with our AP automation specialists. We'll review your current process and show you exactly how Reynolds can help.
Schedule Free ConsultationFree • No obligation • 24hr response
Our AI-powered OCR achieves 99%+ accuracy on standard invoices. The system learns from corrections, improving over time. For handwritten or unusual formats, human review is triggered automatically.
Yes. Non-PO invoices route through configured approval workflows based on amount, vendor, GL code, or other criteria. You define the rules for non-PO approval chains.
We integrate with all major ERP systems including SAP, Oracle, NetSuite, Epicor, Sage, QuickBooks, and Microsoft Dynamics. We also support custom integrations via API.
Exceptions—price variance, quantity mismatch, missing PO—are automatically routed to designated reviewers with all relevant documents attached. Reviewers can approve, reject, or escalate from their email or phone.
Most organizations see positive ROI within 18 months. Savings come from: early payment discounts captured, late fees eliminated, staff time freed, and duplicate payments prevented. We provide a detailed ROI analysis during discovery.
Schedule a 30-minute consultation with our AP automation specialists. We'll review your current process and show you exactly how Reynolds can help.
Schedule Free ConsultationFree • No obligation • 24hr response
AP automation rollout playbooks and Laserfiche implementation guides.
How to implement Laserfiche as a phased records project — scoping record types and retention, back-file digitization, folder and metadata design, security and records configuration, phased rollout, change management, and the pitfalls that derail go-live.
A complete plan for migrating a paper-based records operation to Laserfiche without disrupting daily work — assessment, taxonomy and metadata design, back-file versus day-forward scanning, quality control, security and retention, phased rollout, change management, and the mistakes to avoid.
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