Configure invoice capture, matching, exception handling, and approval routing, then measure results against approved payment-term and workload baselines.
Configured invoice workflow
Manual invoice processing creates bottlenecks, errors, and audit risk across your organization.
Invoices stack up faster than your team can process them. Manual data entry creates a perpetual backlog.
Approvers are unavailable, emails get lost, and invoices sit waiting. Late fees accumulate.
Without automated matching, the same invoice gets paid twice. Manual reconciliation wastes hours.
Early-payment terms can expire before invoices are reviewed and approved.
OCR and extraction tools can capture invoice fields from paper, PDF, or email, with validation rules and human review configured for the formats in scope.
Configure invoice, PO, and receiving checks with thresholds, exception routing, review, and approval rules validated for the AP process.
Route invoices using approved amount, vendor, GL-code, and exception rules. Mobile approval options can support reviewers away from their desks.
See how each invoice flows through the automated AP process.
Configured intake for approved paper, PDF, or email sources
AI extracts vendor, amount, date, line items
Auto-match to PO and receiving document
Non-matches routed for review
Mobile-enabled approval workflow
Approved invoice posts to your ERP
High Volume, Complex POs
A requirements-based implementation plan with timing set after discovery.
We analyze your current invoice flow, identify bottlenecks, and map approval chains. Document volume, exception patterns, and ERP integration requirements.
Configure capture rules, matching logic, approval workflows, and exception handling. Set up ERP integration and GL code mapping.
Connect approved systems and test representative invoices through the configured cycle.
Train AP staff on exception handling, approvers on mobile approval, and managers on dashboards. Go-live with hypercare support.
Answers to the most common questions about accounts payable automation.
Our AI-powered OCR achieves 99%+ accuracy on standard invoices. The system learns from corrections, improving over time. For handwritten or unusual formats, human review is triggered automatically.
Yes. Non-PO invoices route through configured approval workflows based on amount, vendor, GL code, or other criteria. You define the rules for non-PO approval chains.
We integrate with all major ERP systems including SAP, Oracle, NetSuite, Epicor, Sage, QuickBooks, and Microsoft Dynamics. We also support custom integrations via API.
Exceptions—price variance, quantity mismatch, missing PO—are automatically routed to designated reviewers with all relevant documents attached. Reviewers can approve, reject, or escalate from their email or phone.
Most organizations see positive ROI within 18 months. Savings come from: early payment discounts captured, late fees eliminated, staff time freed, and duplicate payments prevented. We provide a detailed ROI analysis during discovery.
Speak with an AP automation specialist—not a sales rep.
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AP automation rollout playbooks and Laserfiche implementation guides.
How to implement Laserfiche as a phased records project — scoping record types and retention, back-file digitization, folder and metadata design, security and records configuration, phased rollout, change management, and the pitfalls that derail go-live.
A complete plan for migrating a paper-based records operation to Laserfiche without disrupting daily work — assessment, taxonomy and metadata design, back-file versus day-forward scanning, quality control, security and retention, phased rollout, change management, and the mistakes to avoid.
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Speak with an AP automation specialist about intake, matching, exceptions, approvals, integrations, and measurable baseline outcomes.
Accounts-payable automation can combine invoice capture, configured matching rules, exception handling, approval routing, and an approved ERP handoff. Reynolds first validates invoice volume, document types, purchase-order and receipt data, approval roles, payment terms, exceptions, integrations, and baseline labor. Any savings or payback analysis uses client-approved inputs and is illustrative rather than guaranteed.
