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Reynolds delivers scanning solutions purpose-built for government — backed by 55+ years of regulated-industry experience and 100% client retention.
These are day-to-day workflows Reynolds can configure for government organizations.
Scan and index decades of plat books, deeds, mortgages — searchable by parcel, owner, and date.
Validated scanning workflows that meet PHMC retention with auditable chain of custody.
Case files, arrest records, evidence logs — with redaction tools for RTK/OPRA responses.
Departmental backfiles converted to public-portal-ready PDF/A with full-text search.
Convert paper records to searchable digital files with audit-grade quality control.
Founded in 1970, Reynolds supports Pennsylvania and New Jersey public agencies with PHMC-aligned records programs, serving government clients including Northampton County, Monroe County, and 30+ PA counties.
PA Historical & Museum Commission
Public records access
NJ records compliance
Practical guides from the Reynolds Resource Hub on scanning.
A definitive guide to scanning books and bound volumes for government, archives and records teams: overhead V-cradle vs. destructive methods, the DPI and OCR settings archival capture requires, fragile-volume handling, per-page cost, throughput, and how to choose a method.
A definitive guide for healthcare HIM and operations leaders on electronic medical record scanning: the difference between back-file and day-forward conversion, the HIPAA Security Rule safeguards a project must meet, how scanned charts are indexed and imported into Epic and Oracle Health, what the work costs per page, how long digital records must be kept, and how to choose a HIPAA-compliant vendor.
A definitive guide to large- and wide-format scanning for AEC, government and manufacturing teams: ANSI, ARCH and ISO sheet sizes, wide-format scanner specifications, the DPI line art and permanent records require, CAD and GIS output, archival standards, per-drawing cost, and how to choose a method.
Get our PHMC retention quick-reference — typical schedules, RTK turnaround targets, and a department-by-department conversion priority list.
Review the practical reference and contact Reynolds with questions.
The Reynolds team will review your government requirements and follow up about the appropriate next step.