Scanning
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scan to digital
organize
access
streamline

document scanning

services

You can trust Reynolds with all your files and documents. With 50 years of image conversion experience, our Conversion Services Lab provides turnkey solutions for you to convert your paper, electronic or microfilmed documents into indexed, searchable images.

​Our staff is experienced in handling sensitive records from healthcare and energy to human resources and education. Our Lab is equipped with industry-leading hardware and software to guarantee you get the best results. Our quality standards exceed ANSI, AIIM and PA state specifications, and we have on-staff CDIA+ (Certified Document Imaging Architect_ and AIIM certified personnel).

With imaged documents you can put your hands on the information you need instantly. Information is easily organized, easy to share, and easy control who has access. You’ll save time by eliminating filing and searching for paper files (no more lost files). Compliance is simplified. Backups are easy. Plus, you’ll save storage space.

Why Scan Quality Matters Download

Why Scan Quality Matters

what we scan

Paper Files

Spreadsheets

Drawings (more)

Newspapers (more)

Aperture Cards (more)

PHMC Compliant Images (more)

PDF Services (more)

OCR (more)

Archive Writing (more)

Microfilm/Microfiche (more)

Emails (more)

Over-sized Documents (more)

Pictures (more)

Media Conversion (CD, DVD, more)

Ancillary Imaging Services (more)

Indexing and Metadata Creation (more)

Books (more)

Electronic Files (more)

Maps (more)

Dockets (more)

Electronic/Paper Forms (more)

Image Format Conversion (more)

Microfilming (more)

Redaction (more)

how it works

We make the process simple. It starts with reviewing  your records, processes, access requirements and future needs for your documents and information. Our team has planned thousands of conversions. We will take you step by step with the most streamlined approach that will meet your business goals.

the project plan

This is the most critical step in the process and where  you want someone who has extensive experience planning and converting clients to digital. We will walk you through all the key decisions.

  • What documents are appropriate for conversion?

  • What is your timeline and budget?

  • Who needs access to the digital documents?

  • Are there regulatory compliance requirements?

  • How will you search for information (what search functionality do you need)?

  • What are your retention requirements?

  • What existing systems will integrate with your electronic files and what image format/s you need? We can build interfaces for any of your systems.

  • Determine the schedule. We will plan the entire process so there is very little disruption to your day-to-day activity.

  • What kind of access will you need to your documents while they are at our facility? You will have 24/7 access and digital files can be delivered upon request.

  • Prepare spec sheet with all client/project instruction.

the conversion process

Our conversion services lab will manage your records from pick up to delivery of final images. If you need a document while at our facility you will have access 24/7.​

  • Pick up/download documents/materials

  • Prep necessary documents

  • Provide scanned samples for client approval

  • Scan documents

  • 100% Quality Control of all images for readability and completeness

  • Deliver electronic files to customer

  • Return or destroy originals (upon authorization)

delivery

After scanning is complete, fully searchable images will be delivered to you and originals can be returned or destroyed with your authorization.

peace of mind

With Reynolds you will rest assured your documents will be handled confidentially and with great care. Our team of conversion specialists is the most experienced in the area.

  • Production-level hardware and software ensures quality images and flexible search functionality

  • 14 years average tenure of Conversion Services Technicians

  • 100% QC of every image (we don't just shovel scan your documents)

  • 50+ years of imaging experience

  • 100% import guarantee of images to your system

  • Complete turnkey services from project plan to delivered images

  • Certified experts managing every project

conversion to searchable, digital files

healthcare

Insurance Claims

Billing

Patient Records

Financial Records

Compliance

Audits

pharmaceutical

Compliance Records

Production Records

R&D

Plans/Drawings

Manufacturing Records

Maintenance Records

education

Guidance Records

Student Records

Student Loan Documents

Donor Records

Library

Grants

government

Wills

Dockets

Adoptions

Land Records

Tax Records

Audits

Drawings/Maps

Licenses

Applications

Permits

Meeting Notes

Minutes

Budgets

Real Estate

Open Records Requests

Legal Records

More here

libraries

Books

Periodicals

Archives

Newspapers

Research

law enforcement

Property and Evidence

Tickets

Office Files

Budgets

Photos

Investigation Reports

Arrest/Accident Reocrds

utilities

Compliance Records

Maintenance Records

Plans/Drawings

Audits

Legal Records

Aperture Cards

manufacturing

Production Records

R&D Notebooks

Engineering Drawings

Aperture Cards

Maintenance Records

Compliance Records

Audits

all

Accounts Payable

Human Resources

Financial Records

Microfilm/fiche

Tax Documents

Historical Records

Books

Aperture Cards

Legal Files

T&E

Property Records

Files

banking

Mortgage

New Customer

Audit

Compliance

more information

why scan quality matters

Scan Quality Download

Before you turn your documents over to someone, or take on the job of internal scanning, download this brochure that shows you how quality can vary between scanned images, and what you may be missing if the final product is not up to par. Trust us, we've seen it all from missing page backs, to illegible stamps, even missing decimals - all because the scanner or scan operator did not spend the time to adjust settings to capture every important detail, and likely the QC process did not check EVERY image for quality and matching to original the files.

Download it here.

reynolds services

software solutions for  image capture

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scanning and conversion services

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workflow solutions

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professional services

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rpa - robotic process automation

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document and electronic content management

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scanners and hardware

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phmc compliance services

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pdf and pdf/a services

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helpful links

Box Label Templates
Download either of the PDFs below to label your boxes prior to Reynolds pickup. Complete the fillable PDF electronically or handwrite. Self adhesive pockets to affix labels to the boxes will be provided.
Traditional Box Label
Concealed Contents Box Label
Document Prep Guide
If your internal staff will be preparing documents for scanning, this PDF is a quick procedure checklist here.
Preventive Maintenance Scanners
Maintenance Checklist - download preventive maintenance steps for document scanners here
Preventive Maintenance Microfilm scanners
 
Maintenance Checklist - download preventive maintenance steps for microfilm scanners here