scan to digital
You can trust Reynolds with all your files and documents. With 50 years of image conversion experience, our Conversion Services Lab provides turnkey solutions for you to convert your paper, electronic or microfilmed documents into indexed, searchable images.
Our staff is experienced in handling sensitive records from healthcare and energy to human resources and education. Our Lab is equipped with industry-leading hardware and software to guarantee you get the best results. Our quality standards exceed ANSI, AIIM and PA state specifications, and we have on-staff CDIA+ (Certified Document Imaging Architect_ and AIIM certified personnel).
With imaged documents you can put your hands on the information you need instantly. Information is easily organized, easy to share, and easy control who has access. You’ll save time by eliminating filing and searching for paper files (no more lost files). Compliance is simplified. Backups are easy. Plus, you’ll save storage space.
what we scan
how it works
We make the process simple. It starts with reviewing your records, processes, access requirements and future needs for your documents and information. Our team has planned thousands of conversions. We will take you step by step with the most streamlined approach that will meet your business goals.
the project plan
This is the most critical step in the process and where you want someone who has extensive experience planning and converting clients to digital. We will walk you through all the key decisions.
What documents are appropriate for conversion?
What is your timeline and budget?
Who needs access to the digital documents?
Are there regulatory compliance requirements?
How will you search for information (what search functionality do you need)?
What are your retention requirements?
What existing systems will integrate with your electronic files and what image format/s you need? We can build interfaces for any of your systems.
Determine the schedule. We will plan the entire process so there is very little disruption to your day-to-day activity.
What kind of access will you need to your documents while they are at our facility? You will have 24/7 access and digital files can be delivered upon request.
Prepare spec sheet with all client/project instruction.
the conversion process
Our conversion services lab will manage your records from pick up to delivery of final images. If you need a document while at our facility you will have access 24/7.
Pick up/download documents/materials
Prep necessary documents
Provide scanned samples for client approval
100% Quality Control of all images for readability and completeness
Deliver electronic files to customer
Return or destroy originals (upon authorization)
After scanning is complete, fully searchable images will be delivered to you and originals can be returned or destroyed with your authorization.
peace of mind
With Reynolds you will rest assured your documents will be handled confidentially and with great care. Our team of conversion specialists is the most experienced in the area.
Production-level hardware and software ensures quality images and flexible search functionality
14 years average tenure of Conversion Services Technicians
100% QC of every image (we don't just shovel scan your documents)
50+ years of imaging experience
100% import guarantee of images to your system
Complete turnkey services from project plan to delivered images
Certified experts managing every project
conversion to searchable, digital files
Student Loan Documents
Open Records Requests
Property and Evidence
why scan quality matters
Before you turn your documents over to someone, or take on the job of internal scanning, download this brochure that shows you how quality can vary between scanned images, and what you may be missing if the final product is not up to par. Trust us, we've seen it all from missing page backs, to illegible stamps, even missing decimals - all because the scanner or scan operator did not spend the time to adjust settings to capture every important detail, and likely the QC process did not check EVERY image for quality and matching to original the files.
Download it here.