You've made the decision to take full advantage of electronic documents - reduced storage needs, highest compliance and security of sensitive information and fastest retrieval of documents when you need them
3 Questions to Ask Before Starting
Companies then need to decide which route to go - internal scanning our outsource. A few key questions to ask when making this decision:
Do I want to invest in equipment, staff, training and the time required to set up a scanning operation?
Am I equipped to map the transition, from prioritizing work, to scanning setup and training, to the software coding to ensure access to scanned documents, and knowing when to destroy original documents?
How will I train staff to capture and index quality images so there are no surprises after original documents are destroyed?
If you're at all uncertain about any of these three questions, we can help. Reynolds Business Systems has been capturing documents for over 47 years. Our staff averages 17+ years of experience in scanning, so you never have to worry about the speed or quality of your work. A critical factor when selecting an outside vendor.
simplify the outsourcing process
Working with Reynolds Conversion Services takes the guess-work out of every step.
To begin, we will map your organization's requirements:
Who across your organization references the documents
How frequently are they retrieved
How do you want to locate and access information
What is the retention policy for each document
Do you need controlled access
How should new documents be added in the mapping scheme
Are there regulatory requirements
What kind of access will you need during the process
These and dozens of other criteria form the basis of our specifications for each project.
From this point forward we make the process simple. Once we have established the project specifications and submitted samples for evaluation, our staff takes over and your time can be spent fulfilling your duties, not managing a scanning project.
Regardless of your industry, our staff has extensive experience with a wide array of organizational document types; education, banking, government, utilities, service providers, manufacturers, healthcare, and many others.
Efficient, high quality document scanning projects that will conform to regulatory and industry standards don't need to consume your valuable internal resources. Let your staff focus on your core business, let our staff effectively manage your scanning projects.
Please feel free to contact us if we may be of assistance with any of your information management projects - please use the form in the footer below or our Contact Page.
setting up in-house scanning?
If an in-house operation is right for you, Reynolds can set you up with scanners, training and the help you'll need to map a plan for conversion, indexing and retrieval needs. We will customize imaging and retrieval software to meet your requirements and provide full support on all hardware and software. Contact us to find out how simple it is to setup your in-house system.