Municipal records planning can combine digitization, searchable repositories, public-records request workflows, retention mapping, and controlled access. Reynolds documents the municipality's approved schedules and procedures, source records, permissions, integration needs, testing, training, and rollout constraints before configuration. The municipality remains responsible for confirming applicable legal and records requirements.
Streamline permits, records, and workflows for townships and municipalities. Citizens expect quick service—Laserfiche gives you immediate access to information without complex IT infrastructure.
Centralize approved document types in a repository with configured indexing, search, permissions, and retention controls.
Configure routing, approval tracking, reminders, escalation, and exception handling around approved municipal rules.
Replace paper forms with intelligent electronic forms that validate data, auto-populate fields, and initiate workflows.
Configure online access for selected public records after validating authentication, authorization, privacy, and publication requirements.
Approved Cooperative Purchasing Contracts
PA State Contract
Laserfiche combines document management, forms, and workflow options for townships, boroughs, and municipalities in Pennsylvania and New Jersey. Reynolds configures records, RTK and OPRA request workflows, access, and evidence around requirements approved by each municipality.
Regional Document Solutions · Company in Business Since 1970
Local governments face unique document management challenges with limited budgets and staff.
Files scattered across departments, filing cabinets overflowing, and no consistent way to find what you need quickly.
Struggling to meet PA PHMC and NJ State Archives requirements for permanent records in PDF/A format.
PA RTK and NJ OPRA requests consuming hours of staff time searching through paper files and disparate systems.
No dedicated IT staff to manage complex systems, maintain servers, or handle software updates.
Enter current volumes, labor, and verified improvement assumptions. The worksheet remains at zero until every outcome factor is supplied.
Uses only visible, municipality-approved assumptions
Annual Savings
$0
Hours Saved/Year
0
RTK Processing
$0
Permit Processing
$0
Invoice Processing
$0
Filing Reduction
$0
Storage Cost Avoided
$0
Illustrative arithmetic based only on the inputs shown. This is not a quote, savings guarantee, or financial forecast.
Review current product editions, user counts, storage, services, and support before preparing a municipal quote.
Evaluate hosted responsibilities, identity, backup, updates, integrations, and internal ownership for the selected cloud edition.
Validate required image, PDF, office-document, email, photo, and media formats against the selected product edition.
Connects with your existing financial, permitting, and GIS applications through a range of integration options.
Publish selected public documents through a portal configured around municipal access and security requirements.
Search supported indexed fields, dates, and configured OCR text within the selected repository and permissions model.
Configure event history and reports around activities selected by the municipality's records and security teams.
Map role-based access, deployment security, retention, and workflow controls to validated municipal requirements.
Laserfiche adapts to the unique needs of each department in your municipality.
Automate the permitting process by implementing electronic forms and workflows.
Process invoices and tax receipts electronically with configured review, approval, and records workflows.
Automate employment workflows such as tracking job applicants, maintaining personnel files and processing insurance claims.
Support field-based data entry, workflow tasks, and approved document access on compatible mobile devices.
Configure records access, retention, backup responsibilities, and RTK request workflows around approved municipal requirements.
Manage police reports and offender records electronically. Process electronic documents submitted for case hearings.
Store and manage electronic records pertaining to permits and inspection reports.
Utilize electronic forms for registration and reservations, streamlining citizen services.
Validate record classes, formats, retention, custody, and evidence requirements before configuring conversion or archive workflows.
Configure search, review, redaction, deadline, extension, delivery, and event-history steps against rules approved by municipal counsel and records owners.
Map approved retention, disposition, and preservation requirements to configured controls and documented exceptions.
Select which document, access, modification, and workflow events to record, then validate reports with responsible stakeholders.
Need help with PHMC compliance?
Request our Quick Guide to PHMC Compliance
Years in Business
Client Retention
Completed Projects
Laserfiche implementation and support
Published Reynolds projects connected directly to the underlying case-study record.
Reynolds designed and installed a high-density storage system sized for current needs with room to grow, organized and protected with locking carriages and a barcode tracking system — bringing records back on-site.
Working with the police staff and general contractor, Reynolds installed custom lockers for men, women, and K9 teams; high-density movable shelving for property and evidence; pass-through lockers; weapons racks; and pistol lockers throughout the facility, plus file storage.
A phased approach designed to minimize disruption while your township or borough moves to Laserfiche.
A Reynolds specialist reviews your current recordkeeping, permitting, and RTK/OPRA workflows to scope the right Laserfiche configuration for your municipality.
We configure approved document templates, retention schedules, and department-level access rules, then validate them with responsible municipal teams.
Existing paper and digital records are inventoried, mapped, imported, and checked against approved validation criteria.
Township and municipal staff are trained on the public portal, RTK/OPRA workflows, and day-to-day document handling before cutover.
Laserfiche offers special government pricing that makes it affordable even for small townships. The cloud version has no upfront infrastructure costs—just a monthly subscription based on users. Contact us for a custom quote based on your specific needs and user count.
No. Laserfiche Cloud is fully managed by Laserfiche—they handle servers, security, backups, and updates. Reynolds provides implementation, training, and ongoing support. Most municipalities operate with no dedicated IT involvement.
Implementation timing depends on scope, document volume, integrations, validation, training, and rollout requirements. Reynolds confirms a project schedule after discovery.
Yes. Laserfiche integrates with most financial systems, permitting applications, GIS platforms, and email systems. We assess your current technology stack and configure the appropriate connections.
Reynolds provides complete scanning services to digitize your backfiles. We handle everything from document preparation to quality control, indexing, and upload into Laserfiche. Your paper archives become searchable digital records.
We configure Laserfiche to automatically convert permanent records to PDF/A format as required by PHMC. Our scanning services also produce compliant images. We provide guidance on the specific PHMC requirements and help you document compliance.
Schedule a consultation with a local-government specialist. We work with townships and boroughs across PA — no IT staff required.
Schedule ConsultationFree • No obligation • Same-Day response
Schedule a consultation to review your municipality's records, workflow, integration, and deployment requirements.
Reynolds can scope related scanning, workflow, and storage work alongside a Laserfiche implementation.
For larger county governments, see our dedicated solution:
Laserfiche for County GovernmentPHMC requirements and Laserfiche implementation guides for local government.
A definitive guide to Pennsylvania county records compliance: the PHMC County Records Manual and County Records Committee, Right-to-Know Law deadlines, defensible destruction, electronic and microfilm standards, and the County Records Improvement Fund.
How to implement Laserfiche as a phased records project — scoping record types and retention, back-file digitization, folder and metadata design, security and records configuration, phased rollout, change management, and the pitfalls that derail go-live.
Form privacy
Review the Privacy Policy for details about form-data handling.
