What DoD 5015.02 actually mandates
DoD 5015.02-STD is the baseline electronic records management standard for the U.S. Department of Defense and the de-facto baseline for federal agencies and defense-industrial-base contractors. It sets out requirements for record declaration, classification, retention, audit, and disposition.
Compliance is demonstrated by deploying a Records Management Application (RMA) that has been certified against the Joint Interoperability Test Command (JITC) test suite. Laserfiche Records Management Edition is JITC-certified.
DoD 5015.02 is increasingly cited as a flow-down requirement in CMMC 2.0 contracts, even when not explicitly required. Verify clauses in every prime contract.
The four pillars of DoD 5015.02
1. Record declaration
Every controlled document must be 'declared' a record at a specific lifecycle moment, freezing it from edits and triggering metadata capture.
2. Classification
Records map to record-series with retention codes pulled from NARA-published GRS or agency-specific schedules.
3. Audit and security
Tamper-evident audit trail on every read, write, and disposition action. Role-based access with separation of duties between records officer and end-user.
4. Disposition
Automated retention triggers with approval workflows for transfer, destruction, or permanent archive.
Reynolds + Laserfiche compliance stack
- Laserfiche Records Management Edition (JITC-certified)
- Reynolds-managed retention schedule library
- Tamper-evident audit log archived to immutable storage
- Annual DoD 5015.02 controls review with sign-off package
Reynolds has supported DoD 5015.02 records environments since 2008. Our standard implementation includes a controls-mapping spreadsheet you can hand directly to your DCMA auditor.
Resources
Downloads referenced in this guide.
- SpreadsheetDoD 5015.02 Controls Mapping (Spreadsheet)Maps each DoD 5015.02 control to the Laserfiche feature that satisfies it.