A digital evidence management system (DEMS) is software that captures, indexes, stores, and tracks chain of custody for digital evidence — body-worn camera video, photographs, audio, and case files — from intake through retention and disposition. According to the FBI's CJIS Security Policy (version 6.0, published December 2024), systems that store or transmit this material for U.S. law enforcement agencies must enforce role-based access control and retain audit logs for at least one year showing who accessed evidence, when, and what actions were taken. Reynolds pairs Laserfiche document management — configured for body cam footage, case files, and incident reports with automated retention scheduling and role-based access controls — with physical evidence storage such as pass-through lockers and high-density evidence shelving, so agencies can manage digital and physical chain of custody together; agencies subject to CJIS should still have their own IT and security staff verify that any technology component meets their specific CJIS obligations. Reynolds states that its evidence-room installations typically increase usable evidence storage capacity by 50%–80%, with most retrofits completing in 2-4 weeks. Reynolds' law enforcement work spans Pennsylvania agencies, serving departments including Easton Police Department and New Hanover Township Police. Prepared by Reynolds Business Systems' document-solutions specialists — who average 14 years of experience with the company — serving Pennsylvania's Lehigh Valley since 1970; reviewed July 2026.
Evidence room capacity issues compromise cases. Reynolds delivers evidence storage solutions that maximize capacity, maintain chain of custody, and support compliance audits. 55+ years serving Pennsylvania law enforcement.
Chain-of-custody documentation and access-logging controls are configured around the approved evidence-storage scope.
These challenges cost agencies cases, time, and community trust.
Of agencies report evidence storage at or near capacity.
Lost cases due to documentation failures are preventable.
Digital evidence growing exponentially each year.
Searching for evidence delays investigations and court prep.
From evidence intake to long-term storage—secure, compliant, and efficient solutions for modern law enforcement.
Secure 24/7 evidence drop-off with individual compartments. Officers deposit evidence without entering the evidence room—maintaining chain of custody automatically.
Mobile shelving systems add evidence room capacity by closing the fixed aisles static shelving leaves open. Proper ventilation, bar-coded locations, and climate control for sensitive items.
Secure police gun lockers and weapons storage for duty weapons, long guns, and confiscated firearms. Proper ventilation, individual access control, and inventory tracking.
Laserfiche document management for case files, incident reports, and digital evidence. CJIS compliant with proper retention scheduling and chain of custody.
Purpose-built evidence lockers with individual compartments, refrigerated options for biological evidence, and integrated access logging. Designed for secure chain-of-custody management.
Secure wire cage enclosures for evidence staging, bulk evidence storage, and controlled-access areas. Modular design allows reconfiguration as needs change.
Our evidence storage and police gun locker solutions are designed from the ground up to meet law enforcement compliance requirements.
Storage Standards
Full Documentation
Audit Logging
Tamper-Proof
Purpose-built storage for every evidence and equipment need.
High-density mobile shelving improves use of the footprint, while bar-coded locations support controlled retrieval.
Individual weapon lockers and high-density racks with climate control and access logging.
Officers deposit evidence any time without entering the evidence room, supporting a documented chain-of-custody workflow.
Body cam footage, case files, and incident reports managed with proper retention and access controls.
Proper long-term evidence storage with climate control for items held for decades.
Secure storage for personal property with chain of custody and release documentation.
Easton Police Department was moving into a new facility and needed property and evidence storage, weapons storage, and new locker rooms outfitted for daily operational use.
Working with the police staff and general contractor, Reynolds installed custom lockers for men, women, and K9 teams; high-density movable shelving for property and evidence; pass-through lockers; weapons racks; and pistol lockers throughout the facility, plus file storage.
Published Reynolds projects connected directly to the underlying case-study record.
From capacity assessment to a fully installed, access-logged system—built around your agency's audit cycle.
Reynolds audits your current evidence room capacity, chain-of-custody documentation, and digital evidence storage against your agency's retention requirements.
High-density evidence shelving, pass-through lockers, and Laserfiche retention schedules are configured around your case volume and audit cycle.
Evidence shelving, weapons lockers, and access-logging systems are installed on the approved project schedule with documented handling controls.
Evidence room staff are trained on the new systems and retention procedures, with same-day response for support needs going forward.
Common questions about evidence storage, chain of custody, and CJIS compliance.
Speak with our law enforcement storage specialists about your evidence room, weapons storage, or records management needs.
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We provide complete evidence room solutions including pass-through evidence lockers, evidence storage containers, high-density mobile shelving for long-term evidence storage, police gun lockers, and secure document management systems. All solutions maintain chain of custody requirements and integrate with your existing property management systems.
Speak with our law enforcement storage specialists about your evidence room, weapons storage, or records management needs.
Talk to a SpecialistFree • No obligation • Same-Day response
Paper logs, disconnected systems, and manual tracking create chain of custody vulnerabilities.
Evidence lockers overflowing. Weapons and drugs need controlled access. Space is maxed.
Paper case files scattered across storage. Discovery requests mean overtime.
This is an excellent company to work with. Very reliable, and staff are very professional and easy to work with.
Evidence/records compliance and PHMC-aligned best practices for law enforcement agencies.
A working DoD 5015.02 compliance program for defense contractors: run a gap assessment, select a records system after the JITC certification program ended in 2025, build file plans and NARA-approved disposition, stand up a defensible audit trail, and handle CUI under DFARS 252.204-7012, NIST SP 800-171, and CMMC.
A definitive guide to Pennsylvania county records compliance: the PHMC County Records Manual and County Records Committee, Right-to-Know Law deadlines, defensible destruction, electronic and microfilm standards, and the County Records Improvement Fund.
Evidence room capacity issues compromise cases and careers. Reynolds delivers evidence storage solutions that maintain chain of custody and support compliance audits. 55+ years serving PA law enforcement.
Get expert guidance on evidence storage capacity, weapons security, and records management. Reynolds has served law enforcement agencies across PA and NJ for 55+ years.
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