Invoice Automation in the Cloud
AP Essentials, from Kofax, is a Saas based invoice processing solution for invoice capture, extraction, validation and approvals. This solution automates the capture and validation of invoices from any source, in any format and is hosted on the Microsoft Azure cloud platform.
Intelligent Document Processing
Lower processing cost per invoice
Times faster to process a single invoice
Lower invoice exception rate
Higher rate of 'touchless' invoices
Invoice Process Flow
Emails, PDF, TIF, PNG, JPG - Unattended input
Files, PDF, TIF, PNG, JPG, XML - Unattended input
Scanner/MFP - all paper sizes, color, greyscale, B&W - input by staff
Drag & Drop Files - PDF, TIF, PNG, JPG - input by staff
Extract data in more than 35 languages
IDP (Intelligent Document Processing) solutions are capable of processing documents with greater accuracy and are more resilient to changes in document templates than traditional OCR
Validation and Verify
Automated data validation against master data (vendor master, PO master)
AP Staff verify accuracy via onscreen side-by-side invoice image to capture fields
AP Staff adds GL entries by invoice or line item
Duplicate invoice check
AP Staff can review, approve, hold, reject, or request more info via mobile device or desktop
Export to Target System
AP Staff verify accuracy via onscreen side-by-side invoice image to capture fields and adds GL entries by invoice or line item
Easily integrate with multiple target systems - Microsoft D365/Finance, NetSuite, Oracle Financials Cloud, Coupa and more
Machine learning optimizes line item extraction that improves with each invoice processed. The result is highly efficient 2-way (invoice to purchase order) and 3-way (invoice to purchase order and goods delivered) line item matching.
Intelligent Line Item Extraction
Configurable rules-driven approval and exception workflows make for quicker processes. User-assisted GL coding and image storage provides additional capabilities for end-to-end invoice automation.
Approval Workflows and GL Coding
Multi-Language and Currency Support
Supports a wide range of invoice origin and user interface languages based on over 25 years of global invoice processing experience.
Increase invoice processing extraction rates in XML or PDF files and reduce manual verification and correction.
Support for Electronic Invoices
Use Microsoft Excel to easily import supplier master data and PO data for validation and verification.
Excel Import for Master and PO Data
Customer purchase orders are captured, validated and exported to the ERP, enabling an efficient, accurate start to the order process.
AR Purchase Order Processing
Reynolds Business Systems has over 50 years' experience in document imaging, scanning, content management and designing and implementing user interfaces. We will guide you through the process from product selection to project plan, implementation and ongoing support.