Microfilm & Microfiche Scanning Services
High Quality Image Conversions
Microfilm and fiche was a highly effective means to save storage space, create a backup of vital documents, and still conform to retention and legal mandates. Massive volumes of important information are still stored on microfilm throughout all types of organizations.
However the limited access nature of microfilm, the need for a reader printer, makes retrieving information from film seem very unwieldy in the digital age. Further, microfilm reader printers are aging which results in limited availability of parts and supplies. Organizations are then either faced with investing in a microfilm scanner or hoping to extend the life of their existing equipment beyond the retention of their microfilm.
An alternative solution is to convert all of your film, or at least the most active film, to digital images. These images can then be stored on a local machine, hosted via the web or our cloud-based services, or formatted for import into your document retrieval system.
Scanning microfilm is a complex task. Roll film can be 16 or 35MM and in a variety of formats; single sided, duplex, blipped, unblipped, negative, positive, etc. Microfiche shares all of the same possible formats.
Further, microfilm quality varies significantly. Scratched film, skewed images, varying densities, and a variety of other imperfections are very common. Further, there is typically no index to the content on the film.
For all of these reasons, microfilm requires highly specialized equipment and a highly skilled, experienced staff to prepare, capture, index and quality control large or even small volumes of microfilm or fiche.
Reynolds Conversion Services Department has been capturing documents for over 47 years. Our staff averages 17+ years of experience. We have the experience to handle both small, simple projects and large, technically complex projects requiring an in-depth knowledge of your film.
Our process begins by reviewing with you important details about how your documents are created and utilized;
Who references the documents
How frequently are they retrieved
How are they categoried at both the folder and document level
How long are they retained
What are the access/security criteria
How are new documents added
What are your regulatory requirements
Will documents need to be accessed during the process
These and dozens of other criteria form the basis of our specifications for each project.
From this point forward we make the process simple. Once we have established the project specifications and submitted samples for evaluation, our staff takes over and your time can be spent fulfilling your regular duties, not managing a scanning project.
Regardless of your industry, our staff has extensive experience with a wide array of organizational document types; libraries, historical societies, government, higher education, banking, utilities, service providers, manufacturers, healthcare, and many others.
Efficient, high quality document scanning projects that will conform to user, regulatory and industry standards are our specialty. Let our staff effectively manage your scanning projects.
Please feel free to contact us if we may be of assistance with any of your information management projects - please use the form in the footer below or our Contact Page.
Box Label Templates
Downloadable Box Labels
Download either of the PDFs below to label your boxes prior to Reynolds pickup. Complete the fillable PDF electronically or handwrite. Self adhesive pockets to affix labels to the boxes will be provided.
Benefits of Scanning
Scanning brings all organizations a number of significant operational benefits;
Provides immediate access from desktop PCs or portable devices
Enables tighter security of encrypted electronic files
Enables audit trail tracking of who has accessed information
Provides a backup copy for disaster recovery purposes
Eliminates storage requirements
Prevents lost or misfiled documents
Enables searching by a wide range of index values
Simplifies and automates records retention
Enables regulatory compliance
Greatly simplifies audits
Allows for outsourced services