Phone: 610-398-9080
Toll Free: 877-515-8500
info@reynoldsbusiness.com
storage solutions
  • Home

  • Scanning Services

  • Scanners

  • Software & Apps

  • Support & Professional Services

  • About

  • Contact Us

  •  

    Banking
    Education
    Government
    Insurance
    Libraries
    Medical
    Utilities
    All Industries
    Accounts Payable

    Request Information

    • LinkedIn Social Icon
    • YouTube Social  Icon

    Contact

    ​

    Phone: 610-398-9080

    Toll-Free: 877-515-8500

    info@reynoldsbusiness.com

    ​

    682 North Brookside road

    Allentown, PA 18106

     

    Service Areas: PA, NJ, DE, MD

    Allentown, Bethlehem, Easton, Reading, Harrisburg, York, state college, Pittsburgh, Philadelphia, Scranton, Wilkes-Barre, Newark, Princeton, wilmington, Baltimore

    State & Federal Government Contracts

    Scanning PA State Contract
    Scanning GSA

    Trade Associations

    Lehigh Valley Chamber of Commerce

    © 2019 Reynolds Business Systems, Inc.

    Follow us on twitter
    Like us on facebook
    Join our team
    Give us your feedback

    Microfilm & Microfiche Scanning Services

    High Quality Image Conversions

    Microfilm and fiche was a highly effective means to save storage space, create a backup of vital documents, and still conform to retention and legal mandates. Massive volumes of important information are still stored on microfilm throughout all types of organizations.  

     

    However the limited access nature of microfilm, the need for a reader printer, makes retrieving information from film seem very unwieldy in the digital age. Further, microfilm reader printers are aging which results in limited availability of parts and supplies. Organizations are then either faced with investing in a microfilm scanner or hoping to extend the life of their existing equipment beyond the retention of their microfilm.

     

    An alternative solution is to convert all of your film, or at least the most active film, to digital images. These images can then be stored on a local machine, hosted via the web or our cloud-based services, or formatted for import into your document retrieval system.

     

    Scanning microfilm is a complex task. Roll film can be 16 or 35MM and in a variety of formats; single sided, duplex, blipped, unblipped, negative, positive, etc. Microfiche shares all of the same possible formats.  

     

    Further, microfilm quality varies significantly. Scratched film, skewed images, varying densities, and a variety of other imperfections are very common. Further, there is typically no index to the content on the film.

     

    For all of these reasons, microfilm requires highly specialized equipment and a highly skilled, experienced staff to prepare, capture, index and quality control large or even small volumes of microfilm or fiche.

     

    Reynolds Conversion Services Department has been capturing documents for over 47 years. Our staff averages 17+ years of experience. We have the experience to handle both small, simple projects and large, technically complex projects requiring an in-depth knowledge of your film.

     

    Our process begins by reviewing with you important details about how your documents are created and utilized;

     

    • Who references the documents

    • How frequently are they retrieved

    • How are they categoried at both the folder and document level

    • How long are they retained

    • What are the access/security criteria

    • How are new documents added

    • What are your regulatory requirements

    • Will documents need to be accessed during the process

     

    These and dozens of other criteria form the basis of our specifications for each project.

     

    From this point forward we make the process simple. Once we have established the project specifications and submitted samples for evaluation, our staff takes over and your time can be spent fulfilling your regular duties, not managing a scanning project.  

     

    Regardless of your industry, our staff has extensive experience with a wide array of organizational document types; libraries, historical societies, government, higher education, banking, utilities, service providers, manufacturers, healthcare, and many others.

     

    Efficient, high quality document scanning projects that will conform to user, regulatory and industry standards are our specialty. Let our staff effectively manage your scanning projects.

     

    Please feel free to contact us if we may be of assistance with any of your information management projects - please use the form in the footer below or our Contact Page.

    Related Items
    ST Imaging & Minolta
    Microfilm Scanners
    Microflm & Fiche Scanner
    If backlog scanning of your entire film/fiche collection is not viable, these devices offer effective in-house film scanning options
    Application Xtender
    Content Management Software
    Software to manage  your scanned images & data
    PDF Services
    Convert Your Images to PDF
    Receive your content as searchable (or non-searchable) PDFs that can include links, bookmarks and other useful features
    OCR Services
    Convert Your Images to Data
    Receive your content as searchable (or non-searchable) PDFs that can include links, bookmarks and other useful features
    Cloud Based Hosting Services
    Access Your Images Via the Web
    Reynolds' cloud based hosting provides secure access to your images from any device or location
    Downloads
    Box Label Templates
    Downloadable Box Labels

    Download either of the PDFs below to label your boxes prior to Reynolds pickup. Complete the fillable PDF electronically or handwrite. Self adhesive pockets to affix labels to the boxes will be provided.

    ​

    ​Traditional Box Label
    ​
    Concealed Contents Box Label

    ​

    Document Preparation Checklist
    Document Prep Guide
    If your internal staff will be preparing documents for scanning, this PDF is a quick checklist of the procedure.
    PA County Records Manual
    County Government Mandate
    PHMC's published records manual for County Government. 2002 version with 2012 update.
    PA Municipal Records Manual
    Municipal Government Mandate
    PHMC's published records manual for Municipal Government.
    Benefits of Scanning
    Scanning brings all organizations a number of significant operational benefits;
    • Provides immediate access from desktop PCs or portable devices
    • Enables tighter security of encrypted electronic files

    • Enables audit trail tracking of who has accessed information

    • Provides a backup copy for disaster recovery purposes

    • Eliminates storage requirements

    • Prevents lost or misfiled documents

    • Enables searching by a wide range of index values

    • Simplifies and automates records retention

    • Enables regulatory compliance

    • Greatly simplifies audits

    • Allows for outsourced services