Microfilm and fiche was a highly effective means to save storage space, create a backup of vital documents, and still conform to retention and legal mandates. Massive volumes of important information are still stored on microfilm throughout all types of organizations.  

 

However the limited access nature of microfilm, the need for a reader printer, makes retrieving information from film seem very unwieldy in the digital age. Further, microfilm reader printers are aging which results in limited availability of parts and supplies. Organizations are then either faced with investing in a microfilm scanner or hoping to extend the life of their existing equipment beyond the retention of their microfilm.

 

An alternative solution is to convert all of your film, or at least the most active film, to digital images. These images can then be stored on a local machine, hosted via the web or our cloud-based services, or formatted for import into your document retrieval system.

 

Scanning microfilm is a complex task. Roll film can be 16 or 35MM and in a variety of formats; single sided, duplex, blipped, unblipped, negative, positive, etc. Microfiche shares all of the same possible formats.  

 

Further, microfilm quality varies significantly. Scratched film, skewed images, varying densities, and a variety of other imperfections are very common. Further, there is typically no index to the content on the film.

 

For all of these reasons, microfilm requires highly specialized equipment and a highly skilled, experienced staff to prepare, capture, index and quality control large or even small volumes of microfilm or fiche.

 

Reynolds Conversion Services Department has been capturing documents for over 47 years. Our staff averages 17+ years of experience. We have the experience to handle both small, simple projects and large, technically complex projects requiring an in-depth knowledge of your film.

 

Our process begins by reviewing with you important details about how your documents are created and utilized;

 

• Who references the documents

• How frequently are they retrieved

• How are they categoried at both the folder and document level

• How long are they retained

• What are the access/security criteria

• How are new documents added

• What are your regulatory requirements

• Will documents need to be accessed during the process

 

These and dozens of other criteria form the basis of our specifications for each project.

 

From this point forward we make the process simple. Once we have established the project specifications and submitted samples for evaluation, our staff takes over and your time can be spent fulfilling your regular duties, not managing a scanning project.  

 

Regardless of your industry, our staff has extensive experience with a wide array of organizational document types; libraries, historical societies, government, higher education, banking, utilities, service providers, manufacturers, healthcare, and many others.

 

Efficient, high quality document scanning projects that will conform to user, regulatory and industry standards are our specialty. Let our staff effectively manage your scanning projects.

 

Please feel free to contact us if we may be of assistance with any of your information management projects - please use the form in the footer below or our Contact Page.