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Paper, microfilm, books, and large format—converted to searchable digital files with 100% accuracy guaranteed. PHMC, DARM, and JCAHO compliant processes.
Fixed pricing with no surprises. 100% accuracy guaranteed.
We handle your entire scanning project—from pickup to delivery. Dedicated facilities, experienced staff, and verified accuracy on every page.
High-speed production scanner with 150 pages per minute throughput. Office documents, medical records, and business files converted to searchable digital archives with 100% accuracy verification.
Convert aging microfilm archives with NextStar software before degradation makes them unreadable. We handle 16mm, 35mm, fiche, and aperture cards with image enhancement.
Non-destructive scanning for rare books, historical ledgers, and fragile bound materials. Face-up capture preserves originals with auto curve correction and automatic gutter correction.
Blueprints, architectural plans, and engineering drawings up to 42" wide. CAD-compatible output with vectorization services available.
High-speed production scanning with Kodak i5250 scanners for office documents, medical records, financial files, and general correspondence. Duplex scanning at 150 pages per minute with full OCR.
Equipment: Kodak Alaris · Kofax
From first call to searchable archive in 4-6 weeks. Fixed pricing, secure handling, 100% accuracy guaranteed.
We assess your records, define compliance requirements (PHMC, DARM, state archives), configure scanning hardware, and run test scans. You receive a fixed-price quote with no surprises.
Our trained staff transports your documents with detailed chain-of-custody tracking. We prep everything—removing staples, separating oversized items, inserting barcode separators.
High-speed scanning on Kodak i5250 production scanners with ultrasonic double-feed detection. Dedicated QA staff verify every page. Full OCR indexing with 100% accuracy guarantee.
Files delivered via secure transfer or directly imported to your ECM (Laserfiche, SharePoint). Originals returned or securely shredded per your requirements.
PHMC, DARM, State Archives—we understand your compliance requirements and build them into every project.
Patient records, medical charts, and claims processed with HIPAA-compliant procedures and audit trails.
Land records, court files, and historical documents converted with PHMC-approved processes.
Technical manuals, engineering drawings, and sensitive materials with secure chain-of-custody protocols.
Case files, contracts, and financial records with certified accuracy and chain of custody. Accuracy: 100% guaranteed.
Engineering drawings, blueprints, and technical documents converted to searchable CAD-compatible formats.
Student records, yearbooks, historical archives, and rare books preserved with archival-quality scanning.
See what these facilities avoided—and achieved
Reading, PA
Mortgage loan files consuming 28,000 sq ft of filing space
Jim Thorpe, PA
Millions of land records and historical documents stored in aging microfilm—difficult to access and at risk of degradation
Allentown, PA
Thousands of rolled system drawing files were consuming excessive office space and difficult to reference
55+ years of document expertise. Trusted by 750 organizations across Pennsylvania and New Jersey.
Family-owned since 1970. We've scanned millions of documents for organizations across Pennsylvania and New Jersey.
Every page verified by dedicated QA staff. If we make an error, we fix it at no charge. Your data quality is guaranteed.
When you call, you talk to experts who've seen every document challenge. No call centers, no runaround.
PHMC, DARM, RTK, State Archives—we understand your regulatory requirements and build compliance into every project.
Start with a fixed-price assessment.
Same-day response from our local Pennsylvania team.
Most document scanning projects at Reynolds complete in 4 to 12 weeks, depending on volume and complexity. A typical mid-sized engagement — 250,000 to 1 million pages — runs 6 to 8 weeks from kickoff to final delivery. Reynolds guarantees 100% accuracy, follows PHMC and DARM-compliant chain-of-custody procedures, and delivers files in your preferred format (searchable PDF, PDF/A archival, or direct import to Laserfiche, SharePoint, or other ECM systems).
Get a project timelineEverything you need to know about professional document scanning.
Our team specializes in healthcare, government, and defense scanning projects with strict chain-of-custody and security requirements.
Get PHMC Compliance AssessmentFree • No obligation • 24hr response
We guarantee 100% accuracy on indexing and image quality. Every project includes multiple QA checkpoints—image verification, indexing audits, and sample reviews. If we make an error in indexing or miss a page, we fix it at no charge. Your data is only as good as its accuracy.
We walk through every key decision: What documents will be scanned? What's your timeline and budget? What regulatory compliance applies (HIPAA, PHMC, etc.)? How should files be indexed? What's your retention policy? What output format and delivery method? This upfront planning prevents surprises and ensures your project runs smoothly.
You have 24/7 access to your documents throughout the project. Need a specific file? We scan it immediately and deliver it digitally—usually within hours. Our detailed inventory tracking means we can locate any document in your collection quickly.
Yes. It is generally not necessary but can be done if needed.
Documents over 11x17 are separated during preparation and scanned on our Contex wide-format scanners. We handle engineering drawings, blueprints, and maps up to 42" wide with unlimited length. Output can be PDF, TIFF, or CAD-compatible formats.
Standard PDF is great for most uses. PDF/a (archival) is a self-contained format with embedded fonts—it can't be altered and will display identically forever. PDF/a is required for PHMC compliance and recommended for permanent records. We offer both PDF/a-1a (full accessibility) and PDF/a-1b (basic archival) formats.
You decide. We can return originals after scanning, store them temporarily, or securely destroy them with certificate of destruction.
It depends on volume and complexity. A 100,000-page project typically takes 4-6 weeks. High-volume projects (1M+ pages) may take 3-6 months. We provide detailed timelines in our project plan and offer expedited processing for urgent projects.
We use Kodak Alaris i5250 production scanners (150 ppm), Kofax Capture software (world's leading production scanning platform), Bookeye 5 V1A book scanners with auto curve correction for fragile materials, Contex wide-format scanners for engineering drawings, and NextScan FlexView with NextStar software (industry leaders in microfilm technology).
We deliver in any format: searchable PDF (most common), PDF/A (archival), TIFF, JPEG, or direct import to your ECM (Laserfiche, SharePoint, etc.). We can also provide files structured for your existing folder naming conventions.
Yes. It is generally not necessary but can be done if needed.
You have 24/7 access to your documents throughout the project. Need a specific file? We scan it immediately and deliver it digitally—usually within hours. Our detailed inventory tracking means we can locate any document in your collection quickly.
It depends on volume and complexity. A 100,000-page project typically takes 4-6 weeks. High-volume projects (1M+ pages) may take 3-6 months. We provide detailed timelines in our project plan and offer expedited processing for urgent projects.
Documents over 11x17 are separated during preparation and scanned on our Contex wide-format scanners. We handle engineering drawings, blueprints, and maps up to 42" wide with unlimited length. Output can be PDF, TIFF, or CAD-compatible formats.
We walk through every key decision: What documents will be scanned? What's your timeline and budget? What regulatory compliance applies (HIPAA, PHMC, etc.)? How should files be indexed? What's your retention policy? What output format and delivery method? This upfront planning prevents surprises and ensures your project runs smoothly.
You decide. We can return originals after scanning, store them temporarily, or securely destroy them with certificate of destruction.
We deliver in any format: searchable PDF (most common), PDF/A (archival), TIFF, JPEG, or direct import to your ECM (Laserfiche, SharePoint, etc.). We can also provide files structured for your existing folder naming conventions.
We guarantee 100% accuracy on indexing and image quality. Every project includes multiple QA checkpoints—image verification, indexing audits, and sample reviews. If we make an error in indexing or miss a page, we fix it at no charge. Your data is only as good as its accuracy.
Standard PDF is great for most uses. PDF/a (archival) is a self-contained format with embedded fonts—it can't be altered and will display identically forever. PDF/a is required for PHMC compliance and recommended for permanent records. We offer both PDF/a-1a (full accessibility) and PDF/a-1b (basic archival) formats.
We use Kodak Alaris i5250 production scanners (150 ppm), Kofax Capture software (world's leading production scanning platform), Bookeye 5 V1A book scanners with auto curve correction for fragile materials, Contex wide-format scanners for engineering drawings, and NextScan FlexView with NextStar software (industry leaders in microfilm technology).
We support all major compliance frameworks: HIPAA and JCAHO for healthcare, PHMC and State Archives requirements for government, FDA 21 CFR Part 11 for life sciences, and SOC 2 for financial services. We build compliance into every project from day one.
Our processes are designed for compliant environments: employee background checks, secure facility access, documented chain of custody, encrypted file transfer, and signed Business Associate Agreements. We can scan on-site at your facility if records cannot leave your premises.
Our processes are designed for compliant environments: employee background checks, secure facility access, documented chain of custody, encrypted file transfer, and signed Business Associate Agreements. We can scan on-site at your facility if records cannot leave your premises.
We support all major compliance frameworks: HIPAA and JCAHO for healthcare, PHMC and State Archives requirements for government, FDA 21 CFR Part 11 for life sciences, and SOC 2 for financial services. We build compliance into every project from day one.
Our team specializes in healthcare, government, and defense scanning projects with strict chain-of-custody and security requirements.
Get PHMC Compliance AssessmentFree • No obligation • 24hr response
Organizations that combine these solutions see 40% greater efficiency gains than single-service implementations
Compliance, scanning, and records-management guides from the Reynolds team.
Since June 30, 2024, the National Archives accepts permanent federal records only in digital form. The mandate binds federal agencies — but it sets the direction for every county and municipal records office that touches federal programs. Here is what it means for Pennsylvania.
What HIPAA-compliant medical records scanning actually requires, and how Pennsylvania health systems digitize legacy charts without a breach. Chain-of-custody, the Security Rule, and PA retention law explained.
Pennsylvania's Right-to-Know Law gives county and municipal offices five business days to respond. The bottleneck is rarely the law — it's record retrieval, staffing, and redaction. Here is the operational fix.
From Fortune 500 manufacturers to county governments, we build infrastructure for organizations that cannot afford downtime.
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Your data stays private.
