PDF Services

PDF Generation, Conversion, and Formatting 

PDF is the ubiquitous image format that can typically be accessed by anyone with a PC, Mac or mobile device. Reynolds PDF services enable you to convert virtually any type of information into this highly-accessible format.

 

The PDF format brings significant benefits to many document management applications.

 

  • Color or Grayscale Scanning - TIFF and JPG formats are not well suited for managing grayscale and color documents. For all but black & white images, TIFF files are either very large or compressed in a format incompatible with many viewers. JPG images cannot be multipage and they reduce image quality to achieve small image sizes. The PDF format corrects both of these problems.

  • Text Searching - PDF text can be made searchable even for scanned documents. Searchable PDFs allow users to search for keywords or terms within a document or across an entire collection of PDFs.

  • Manuals & User Guides - PDF files can include a variety of index features, called links and bookmarks, that allow users to quickly navigate large documents. Links and bookmarks serve as an electronic table of contents.

  • Archival Documents - PDF/A and its various subtypes allows users to create "archival" electronic images that are unalterable, accurate representations of the originals free of features that many not be available in the future. While TIFF has been the traditional standard for archival images, PDF/A now offers a viable alternative. 

 

Reynolds PDF Services include:

  • Scanning original documents to PDF

  • Converting existing electronic documents to PDF

  • Enabling full text searching within PDFs or across entire collections of PDFs

  • Creating links, bookmarks, thumbnails, and other PDF navigation features 

  • PDF Optimization

  • PDF/A Formatting

 

Reynolds expert staff can create PDFs that simplify your information, with straightforward layouts and navigation features that make searching quick and easy, even for inexperienced users.

 

Reynolds Conversion Services Department has been capturing documents for over 47 years. Our staff averages 17+ years of experience. We have the experience to handle both small, simple projects and large, technically complex projects requiring an in-depth knowledge of your files.

 

Our process begins by reviewing with you important details about how your documents are created and utilized;

 

  • Who references the documents

  • How frequently are they retrieved

  • How are they categorized at both the folder and document level

  • How long are they retained

  • What are the access/security criteria

  • How are new documents added

  • What are your regulatory requirements

  • Will documents need to be accessed during the process

 

These and dozens of other criteria form the basis of our specifications for each project.

 

From this point forward we make the process simple. Once we have established the project specifications and submitted samples for evaluation, our staff takes over and your time can be spent fulfilling your duties, not managing a PDF project.  

 

Regardless of your industry, our staff has extensive experience with a wide array of organizational document types; higher education, banking, government, utilities, service providers, manufacturers, healthcare, and many others.

 

Efficient, high quality document scanning projects that will conform to regulatory and industry standards don't need to consume your valuable internal resources. Let your staff focus on your core business, let our staff effectively manage your scanning projects.

 

Please feel free to contact us if we may be of assistance with any of your information management projects - please use the form in the footer below or our Contact Page.

 
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Benefits of Scanning
Scanning brings all organizations a number of significant operational benefits;
  • Provides immediate access from desktop PCs or portable devices
  • Enables tighter security of encrypted electronic files

  • Enables audit trail tracking of who has accessed information

  • Provides a backup copy for disaster recovery purposes

  • Eliminates storage requirements

  • Prevents lost or misfiled documents

  • Enables searching by a wide range of index values

  • Simplifies and automates records retention

  • Enables regulatory compliance

  • Greatly simplifies audits

  • Allows for outsourced services