Microfilming Services

High Quality Document Conversions

Reynolds provides a wide range of Microfilming Services to convert your paper documents to this space-saving, highly-reliable medium. Reynolds Microfilm Department is one of the most experienced and longest running in the country. All of our microfilm is archival, meets all state, ANSI, and AIIM Specifications, and is formatted to allow for efficient scanning.

 

Our considerable expertise in preparing, handling, microfilming, duplicating, and quality control provides us with significant efficiencies that are passed onto our clients in the form of highly

competitive rates and unequalled quality control.

 

Process 

Reynolds provides all the services and expertise you need to convert your documents and ensure that you get the most out of your investment.

 

Preparation

Preparation focuses on organizing documents and repairing papers. We take a proactive approach during Preparation to reduce costs and optimize the filming process.

 

Preparation can be done as either a separate process before microfilming or during filming, depending on the types of documents being microfilmed and the type of camera used.

 

  • Receipt, check-in, and review

  • Reconcile documents with your inventory, if desired

  • If no inventory is available but one is desired, a complete inventory can be created in any format

  • Order, sort, batch, and flag for special handling

  • Remove bindings, staples and other fastening devices

  • Document repair, flattening, smoothing

 

Document Microfilming
Documents are filmed in the most cost-effective manner and on the 
best equipment for their document type.


Processing 
Once microfilming is complete, microfilm rolls are processed, just as 
film from a traditional camera is processed. Processing is a critical, and often overlooked, step in the filming process. As a Fuji Film Certified Microfilm Laboratory, Reynolds receives third-party testing,

training, and inspections. This ensures you that your film is of the highest, archival quality. 


100% Image and Roll Inspection and Certification
Reynolds Inspection and Certification process follows the highest
 level of inspection recommended by ANSI/AIIM, ensuring the highest level of quality available. 


Microfilm Jacketing Services
Microfilm Jackets allow rapid retrieval of your images and allow image 
interfiling, useful when you have records that will be added to in the future. Our Jacketing Services provide high-quality, indexed, microfilm jackets at economical prices. 


Duplication Services
Reynolds Duplication Services provide quality silver and diazo 
duplicate copies of microfilm and microfiche to serve as backup copies, copies for various locations and departments, and to serve disaster recover purposes.


Return or Certified Destruction of Originals
Once microfilming is complete, your originals can be either returned 
to you or destroyed via a secure, certified destruction process.

 

Reynolds Conversion Services Department has been capturing documents for over 47 years. Our staff averages 17+ years of experience. We have the experience to handle both small, simple projects and large, technically complex projects requiring an in-depth knowledge of your files.

 

Our process begins by reviewing with you important details about how your documents are created and utilized;

 

  • Who references the documents

  • How frequently are they retrieved

  • How are they categoried at both the folder and document level

  • How long are they retained

  • What are the access/security criteria

  • How are new documents added

  • What are your regulatory requirements

  • Will documents need to be accessed during the process

 

These and dozens of other criteria form the basis of our specifications for each project.

 

From this point forward we make the process simple. Once we have established the project specifications and submitted samples for evaluation, our staff takes over and your time can be spent fulfilling your duties, not managing a microfilming project.  

 

Regardless of your industry, our staff has extensive experience with a wide array of organizational document types; higher education, banking, government, utilities, service providers, manufacturers, healthcare, and many others.

 

Efficient, high quality microfilming projects that will conform to regulatory and industry standards don't need to consume your valuable internal resources. Let your staff focus on your core business, let our staff effectively manage your microfilming projects.

 

Please feel free to contact us if we may be of assistance with any of your information management projects - please use the form in the footer below or our Contact Page.

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Benefits of Microfilming
Microfilming brings all organizations a number of significant operational benefits;
  • Enables tighter control and security of your information
  • Provides a backup copy for disaster recovery purposes

  • Virtually eliminates storage requirements

  • Prevents lost or misfiled document

  • Simplifie records retention

  • Enables regulatory compliance

  • Allows for outsourced services