take charge of government 
records management
save space, time and money
Reynolds Business Systems has worked with over 30% of Pennsylvania Counties in addition to City, Township and State government departments helping them manage documents, electronic images and microfilm. For over 40 years, we have been converting everything from back files, active records and electronic documents to docket books, drawings and film. Reynolds is an authorized ITQ and COSTARS vendor and we know and understand the complexity of government document storage standards, policies and PHMC regulations.
Whether you have Reynolds provide end-to-end imaging services, or we put an in-house scanning system at your facility (hardware, software, expertise and training to scan your own documents), you'll soon realize many benefits:
Immediate access to documents anytime, from anywhere
Eliminate lost and misfiled documents
Space savings through elimination of hard copy documents
Security and adherence to PHMC regulations
And, when you use Reynolds Scanning Services, you will have Always Available Access to your records, any day, any time you need them.  Never fear you won't be able to get a document you need when you need it.

what we do

Outsourced imaging services
 
Service provided according to PHMC and AIIM standards.
Consultation on what make business sense to convert and best conversion method for accessibility and storage
Full guidance on indexing records for fastest retrieval and disposition
Pick and delivery services for original records and finished products, including uploading to your internal servers/cloud
Document preparation
Imaging services to meet internal requirements and regulatory guidelines - image formatting to fit your needs - tiff, PDF, JPG, searchable PDF, etc...
Microfilming services to meet PHMC guidelines for permanent records
100% quality checking of every image for content, legibility and reproducibility
Document return or destruction upon approval
In-House Scanning Set Up
Consultation on what to convert and best conversion method for accessibility and storage
Full guidance on indexing records for fastest retrieval and disposition
Imaging hardware that best suits your needs based on volumes and document types
Easy-to-use imaging software that integrates with your internal systems
Staff training on document preparation, hardware and software usage
Full service support for hardware and software
All services and products fall under Reynolds COSTARS and ITQ agreements as an approved vendor.
realize all the benefits of document imaging
Space Savings - achieve over 95% space savings vs. hard copy storage
 
Improved Access/Information Retrieval and Distribution - ensure timely retrieval of information and improved access with indexing and software that puts everything at your fingertips
 
Security - keep scanned records both on site and copies at a backup offsite location to avoid loss during disaster
 
File Integrity and Control - no more lost or misfiled documents
 
Cost Savings - decrease storage cost and increase retrieval efficiency
 
Low Cost Distribution - electronic images are inexpensive and easy to produce and distribute
 
Protection of Original Record - preserve original documents while using electronic images for regular reference
 
Reversion to Paper - when necessary, paper prints are simple
 
Legal Vitality - microfilm is considered legally acceptable as evidence in a court of law in place of the original record, providing the image meets regulatory standards, which Reynolds follow
partial list of government customers
Lancaster County
Berks County
Lehigh County
Lower Macungie Township
Northampton County
South Whitehall Township
Dauphin County
Lebanon County

Reynolds is expertly qualified to convert all types of government records.  From historical paper documents, difficult planning and zoning formats to unique indexing, password protection and archival requirements.  We will safely prepare and repair delicate documents, scan to all government specifications, index for easy and fast retrieval and always make documents available as needed during the process.  

serving all branches of governments'

document management needs

department of aging
assessment office
children and youth
controller
domestic relations
human resources
human services
information systems/mis/it
mailroom
facilities/maintenance
planning/mapping/gis
purchasing
recorder of deeds
tax claim
treasurer
voter registration
commissioner's office
community and economic dev
adult probation and parole
clerk of courts/prothonotary
District attorney's office
juvenile probation
law library
marriage license office
master in divorce office
orphan's court
register of wills
sheriff
community and economic dev
building standards and safety
fire department
health department
streets
engineering/public works
human resources
information systems/mis/it
facilities/maintenance
parks and recreation
permits
planning/mapping/gis/zoning
purchasing
police/sheriff
tax office
treasurer
board of supervisors
attorney general
auditor general
board of probation and parole
dept of aging
dept of agriculture
dept of banking
dept of community and economic      development
dept of conservation and                  natural resources
dept of corrections
dept of environmental protection
dept of health
dept of human services
dept of revenue
dept of transportation
housing finance agency
municipal retirement system
public school employees'                       retirement system
public utility commission
state employees' retirement                 system
state police
state treasurer
office of open records
pa state fire commissioner
governor's office of health              care reform
inspector general budget
public liaison
office of the budget
office of the victim advocate
administrative law judge
fish and boat commission
game commissions
gaming control board
advisory council for hunting,             fishing and conservation
historical and museum commission
public employee retirement                 commission
securities commissions
turnpike commission
deeds
wills
docket books
administrative records
historical records
license files
permits
inspections
code books
maps
drawings
variance files
land use plans
building and permit documents
license files
financial records
purchasing records/ap
health files
arrest forms
tickets
investigative files
complaint files
human resources files
budget files
law records
books
electronic files
helpful links
downloads
selected equipment