THE LEADER IN SCANNING, INFORMATION MANAGEMENT AND BUSINESS PROCESS AUTOMATION
Maps | Drawings | Wide Format Scanning Services
(paper documents, microfilm, aperture cards, all formats)
Turn documents into searchable PDFs
Rights of Way Maps
Sewer and Water Plans
Virtually any size, document type and file format can be scanned
Maps and drawings are difficult to store, require lots of space, are hard to retrieve and even more difficult to share or distribute. Converting these documents to electronic images provides an easy, long term solution.
However wide format documents range from simple black & white prints to highly complex, full color drawings or maps with intricate detail. The media may be paper, linen, vellum or even poster board. Often these documents also incorporate imperfections such as shading, faded text & lines and they are often very frail.
For these reasons map and drawing scanning requires specialized equipment and scanning staff with experience and a very high level of attention to detail.
Reynolds Conversion Services Department has been capturing documents for over 47 years. Our staff averages 17+ years of experience. We have the experience to handle both small, simple projects and large, technically complex projects requiring an in-depth knowledge of your files.
Our process begins by reviewing with you important details about how your documents are created and utilized;
Who references the documents
How frequently are they retrieved
How are they categoried at both the folder and document level
How long are they retained
What are the access/security criteria
How are new documents added
What are your regulatory requirements
Will documents need to be accessed during the process
These and dozens of other criteria form the basis of our specifications for each project.
From this point forward we make the process simple. Once we have established the project specifications and submitted samples for evaluation, our staff takes over and your time can be spent fulfilling your duties, not managing a scanning project.
Regardless of your industry, our staff has extensive experience with a wide array of organizational document types; higher education, banking, government, utilities, service providers, manufacturers, healthcare, and many others.
Efficient, high quality document scanning projects that will conform to regulatory and industry standards don't need to consume your valuable internal resources. Let your staff focus on your core business, let our staff effectively manage your scanning projects.
Please feel free to contact us if we may be of assistance with any of your information management projects - please use the form in the footer below or our Contact Page.
Benefits of Scanning
Scanning brings all organizations a number of significant operational benefits;
Provides immediate access from desktop PCs or portable devices
Enables tighter security of encrypted electronic files
Enables audit trail tracking of who has accessed information
Provides a backup copy for disaster recovery purposes
Eliminates storage requirements
Prevents lost or misfiled documents
Enables searching by a wide range of index values
Simplifies and automates records retention
Enables regulatory compliance
Greatly simplifies audits
Allows for outsourced services