laserfiche drives efficiency in education
Electronic Content Management
Laserfiche Enterprise Content Management (ECM) is a scalable workflow and records management solution that gives you easier access to information and the ability to automate processes across your campus and district. Students, faculty, staff and outside parties will have access to information they need anytime, from anywhere. You'll streamline and improve paper-based processes and standardize records management across campus and the district, while integrating with your existing ERP and SIS systems.
At a time when budgets are tight and student demands are increasing, it's imperative that colleges and school districts implement technologies to streamline operations, reduce operating costs, and increase student satisfaction and success.
Instant Search and Retrieval - with all your records and content housed in a central repository, anyone with permission can easily access content from anywhere - via web browser, portal or app - staff and students spend less time processing, filing and routing paper files.
Easy Integration with Existing Systems - one of Laserfiche's strongest capabilities, we guarantee easy implementation and sharing of data across your systems, with little to no coding or IT involvement. See more on Laserfiche's Ellucian/Banner integration below.
Robust Security and Compliance - Laserfiche can accommodate policies, user roles and other controls for maintaining data security, privacy, and compliance. Including DoD, HIPAA and more.
Simplified Records Management - easily manage the lifecycle of documents and get notified when documents are ready for disposition.
More laserfiche features
admissions & financial Aid
Capture tools compile and index incoming application documents
Workflow streamlines review and auto-generates acceptance and award letters
Laserfiche accelerates admissions and financial aid processing for more timely responses to prospective and current students
Records management tools enable organization of donor information for easy retrieval
Integrates with CRM/advancement systems
Online forms capture donation information and provide payment gateways
Laserfiche centralizes donor information for data gathering and more targeted outreach
Human Resources - online forms facilitate applications; workflow streamlines interview scheduling and application review; employee records are archived securely; benefits management; travel expenses; HR audits
Accounts Payable/Purchasing - Capture tools process incoming invoices and extract metadata; workflow facilitates purchase order matching and discrepancies
Buildings - new construction project request forms; maintenance request forms and routing; event request forms
Online forms enable students to submit application documents
Workflow streamlines the application compilation and review/approval steps
Laserfiche facilitates fast and responsive services to better empower students.
Online forms enable faculty to submit their intent to apply and relevant documents
Workflow streamlines application compilation and activity tracking
Laserfiche enables efficient task management and collaboration for improved faculty support
student records management
Current student records
Incident follow-up actions automation
Retention and archiving automated schedules
Audit reporting automation
Easy version control
Ability to control revisions and view history
Ensure everyone is working from the same version
Automate approval workflow
Set update/expiration dates
See how College of the Desert Streamlined Student Services
k-12 districts and schools
Laserfiche for K-12 includes all the features above and can utilize many standard features that help K-12 schools and school districts minimize paper and costs. It also offers easy integration with Skyward, TEAMS, TxEIS, eSchool, eFinance, Munis, PeopleSoft and more.
Laserfiche Forms and Workflow eliminate paper and speed processing of common paper forms like:
Teacher Event Requests
Staff Requisition Requests
Sign Out Sheets
Incident Report Follow Ups
Alarm Code Authorization Requests
Truant Student Reporting
Easily Manage Student Records:
Current Student Records
Special Education Program Case Files
Public Records Requests and Compliance with Regulations
Download the full story here
" If I needed to send out a big batch of award letters before, they were printed, copied, mailed and filed. When I understood that Laserfiche could send those letters to the students' electronic files with the click of a button, that was a big 'aha' moment for me."
Director of Student Financial Services
Oklahoma Christian University
Oklahoma Christian University saved $31K in its Financial Aid department in one year by streamlining student records management and integrating with their Ellucian Colleague ERP.
Texas A&M University College of Engineering streamlined their HR onboarding process using Forms and saved 2,600 working hours a year, or over $100,000 in soft savings.
"Laserfiche is a versatile ECM system that has enabled us to streamline the administration of our grants throughout the lifecycle. Laserfiche has helped us to work smarter - not harder - and in a more expeditious manner. Most importantly, it helps us provide better services to our faculty."
Associate Director of Research Administration
Linn-Benton Community College automated their transcript evaluation process using Forms and Workflow to better serve their transfer students and reduced processing time from six to eight weeks to just one week or less.
"Our ultimate goal is to implement automation throughout the district so that we can collect process data and improve operations based on those analytics. Laserfiche is an integral part of this strategy, and we look forward to implementing creative solutions that will ensure student success."
Dir of Business Applications and Process
Frisco Independent School District
"At Edgewood Independent School District, teachers, staff, and administrators were used to filling out a paper form for anything from requesting time off to requesting funds for a classroom pizza party. Here is how EISD eliminated more than 200 different types of paper forms and made approval processes more efficient with Laserfiche forms."
Edgewood Independent School District
"HR estimates that it has reduced its annual costs associated with document management by over $350,000, as compared to the previous paper process."
Software & Records Analyst
Bryan Independent School District
College of the Desert won an award from University Business for their implementation of Laserfiche Forms in the Registrar's Office to give students access to forms and applications 24/7 and integrating with the Ellucian Colleague SIS, improving application and petition processing time by 40%
Digital Approvals Replace Physical Signatures - Principals, Directors, Academic Offices, Business/Operations Officers
Automatic Routing of Approvals
Travel and Expenses
Download the Bonneville Joint School District Forms Process here
Easily Convert Paper Forms to Electronic Forms
Bonneville Joint School District implemented electronic forms. This study shows how just converting student enrollment and re-enrollments at the start of each year cut staff processing time by 96%. With 11 forms per student it took 30 minutes for school staff to enter all the information. Electronic forms cut the time per student to just 1 minute.
And with easy integration into Power School, all systems were up to date.
Read the full story here.
Download our guide to K-12 Records Management and Workflow here
More about laserfiche cloud
Higher Education Giants Working Together
Laserfiche is one of the easiest and lowest cost ECM systems to integrate with existing systems, and with Cloud there is little to no IT involvement.
To automate processes and eliminate manual data entry, Laserfiche supports integration with Ellucian Ethos for a seamless connection with your Ellucian ecosystem.
To further extend your digital transformation, Laserfiche provides an intuitive, wizard-driven integration tool and bots powered by robotic process automation. Or you can develop custom solutions tailored for your institution with our software development kit (SDK).
How Southern University Integrated with Ellucian to eliminate manual work. Read the full story here.
You can be completely confident with the entire process from digitizing images, to access and security guidelines and developing portals and apps that will securely allow access. Reynolds has 50+ years of experience in document imaging and scanning, content management, designing and implementing user interfaces and guiding customers through the process.
Laserfiche is one the most highly regarded content management providers. Its simplicity, ability to scale and user features make it ideally suited for one-off department level installations up to large, enterprise level installations. Here is what the experts and customers are saying:
"Laserfiche process automation suite modernizes campus operations and streamlines communications with students, faculty, and staff."