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Reynolds scopes collection, preparation, capture, quality control, and delivery around your media and acceptance criteria.
High-speed production scanner with 150 pages per minute throughput. Office documents, medical records, and business files converted to searchable digital archives with 100% accuracy verification.
Convert aging microfilm archives with NextStar software before degradation makes them unreadable. We handle 16mm, 35mm, fiche, and aperture cards with image enhancement.
Non-destructive scanning for rare books, historical ledgers, and fragile bound materials. Face-up capture preserves originals with auto curve correction and automatic gutter correction.
Blueprints, architectural plans, and engineering drawings up to 42" wide. CAD-compatible output with vectorization services available.
High-speed production scanning with Kodak i5250 scanners for office documents, medical records, financial files, and general correspondence. Duplex scanning at 150 pages per minute with full OCR.
Equipment: Kodak Alaris · Kofax
A proven methodology for accurate, on-time document conversion.
We assess your records, define compliance requirements (PHMC, DARM, state archives), configure scanning hardware, and run test scans. You receive a fixed-price quote with no surprises.
Our trained staff transports your documents with detailed chain-of-custody tracking. We prep everything—removing staples, separating oversized items, inserting barcode separators.
High-speed scanning on Kodak i5250 production scanners with ultrasonic double-feed detection. Dedicated QA staff verify every page. Full OCR indexing with 100% accuracy guarantee.
Files delivered via secure transfer or directly imported to your ECM (Laserfiche, SharePoint). Originals returned or securely shredded per your requirements.
From healthcare HIPAA to government PHMC, we build compliance into every project from day one.
Patient records, medical charts, and claims processed with HIPAA-compliant procedures and audit trails.
Land records, court files, and historical documents converted with PHMC-approved processes.
Technical manuals, engineering drawings, and sensitive materials with secure chain-of-custody protocols.
Case files, contracts, and financial records with documented quality review and chain-of-custody workflows.
Engineering drawings, blueprints, and technical documents converted to searchable CAD-compatible formats.
Student records, yearbooks, historical archives, and rare books preserved with archival-quality scanning.
55+ years of document expertise. Trusted by 750 organizations across Pennsylvania and New Jersey.
Family-owned since 1970, serving document workflows for organizations across Pennsylvania and New Jersey.
The 100% scanning accuracy guarantee applies to the defined capture and indexing scope and project acceptance criteria.
From Fortune 500 manufacturers to county governments, we build infrastructure for organizations that cannot afford downtime.
Everything you need to know about professional document scanning services.
Document scanning pricing depends on more than page count. Volume affects the pricing model — providers price per box, per image, or per project depending on scope. Document condition matters too: staples, folders, and fragile paper add prep time. Output requirements — searchable OCR, PDF/A archival compliance — and indexing depth (folder-level vs. full-text) also shift cost. Request a quote for pricing specific to your records.
We guarantee 100% accuracy on indexing and image quality. Every project includes multiple QA checkpoints—image verification, indexing audits, and sample reviews. If we make an error in indexing or miss a page, we fix it at no charge. Your data is only as good as its accuracy.
We walk through every key decision: What documents will be scanned? What's your timeline and budget? What regulatory compliance applies (HIPAA, PHMC, etc.)? How should files be indexed? What's your retention policy? What output format and delivery method? This upfront planning prevents surprises and ensures your project runs smoothly.
You have 24/7 access to your documents throughout the project. Need a specific file? We scan it immediately and deliver it digitally—usually within hours. Our detailed inventory tracking means we can locate any document in your collection quickly.
Yes. It is generally not necessary but can be done if needed.
Documents over 11x17 are separated during preparation and scanned on our Contex wide-format scanners. We handle engineering drawings, blueprints, and maps up to 42" wide with unlimited length. Output can be PDF, TIFF, or CAD-compatible formats.
Standard PDF is great for most uses. PDF/a (archival) is a self-contained format with embedded fonts—it can't be altered and will display identically forever. PDF/a is required for PHMC compliance and recommended for permanent records. We offer both PDF/a-1a (full accessibility) and PDF/a-1b (basic archival) formats.
You decide. We can return originals after scanning, store them temporarily, or securely destroy them with certificate of destruction.
It depends on volume and complexity. A 100,000-page project typically takes 4-6 weeks. High-volume projects (1M+ pages) may take 3-6 months. We provide detailed timelines in our project plan and offer expedited processing for urgent projects.
We use Kodak Alaris i5250 production scanners (150 ppm), Kofax Capture software (world's leading production scanning platform), Bookeye 5 V1A book scanners with auto curve correction for fragile materials, Contex wide-format scanners for engineering drawings, and NextScan FlexView with NextStar software (industry leaders in microfilm technology).
We deliver in any format: searchable PDF (most common), PDF/A (archival), TIFF, JPEG, or direct import to your ECM (Laserfiche, SharePoint, etc.). We can also provide files structured for your existing folder naming conventions.
We support all major compliance frameworks: HIPAA and JCAHO for healthcare, PHMC and State Archives requirements for government, FDA 21 CFR Part 11 for life sciences, and SOC 2 for financial services. We build compliance into every project from day one.
Our processes are designed for compliant environments: employee background checks, secure facility access, documented chain of custody, encrypted file transfer, and signed Business Associate Agreements. We can scan on-site at your facility if records cannot leave your premises.
Yes. Reynolds is headquartered in Emmaus, PA, in the heart of the Lehigh Valley, and scanning projects run for organizations throughout Allentown, Bethlehem, and Easton as well as the wider PA/NJ/DE/MD region. Pickup, on-site scanning, and secure transport are scheduled from our Lehigh Valley facility, with same-day response capability for local clients. Greater Philadelphia and other Mid-Atlantic locations are served on scheduled project routes. See our service area for coverage details.
Look for documented chain-of-custody procedures covering your records from pickup through delivery, a written accuracy guarantee, and compliance experience relevant to your industry — PHMC and DARM retention schedules for Pennsylvania government records, HIPAA for healthcare. A local facility, rather than an out-of-state processing center, and client references matter too. Reynolds has operated from Emmaus, PA for 55+ years and backs every project with a 100% accuracy guarantee.
Our team specializes in healthcare, government, and defense scanning projects with strict chain-of-custody and security requirements.
Get PHMC Compliance AssessmentProject scope, timing, and requirements are confirmed after assessment.
Accuracy Guaranteed
Digitizing documents is just the first step. Store your digital archives securely in Laserfiche ECM for instant search, automated workflows, and audit-ready compliance.
Form privacy
Review the Privacy Policy for details about form-data handling.
Paper, microfilm, books, and large format—converted to searchable digital files with 100% accuracy guaranteed for the defined scanning scope. Applicable PHMC, DARM, and healthcare-record requirements are documented per project.
Receive documented scope, assumptions, pricing, and a 100% scanning accuracy guarantee.
Same-day response is available from the Reynolds team for document-scanning questions.
Applicable PHMC, DARM, RTK, State Archives, security, and contractual controls are documented for the project.
Start with a project assessment.
Same-day response from our local Pennsylvania team.
LVHN
St. Luke's
Good Shepherd
Penn State Hershey
General Dynamics
Lafayette College
Moravian University
Air Products
Victaulic
PPL
Lutron
Smithsonian
SantanderCompliance, scanning, and records-management guides from the Reynolds team.
Since June 30, 2024, the National Archives accepts permanent federal records only in digital form. The mandate binds federal agencies — but it sets the direction for every county and municipal records office that touches federal programs. Here is what it means for Pennsylvania.
What HIPAA-compliant medical records scanning actually requires, and how Pennsylvania health systems digitize legacy charts without a breach. Chain-of-custody, the Security Rule, and PA retention law explained.
Pennsylvania's Right-to-Know Law gives county and municipal offices five business days to respond. The bottleneck is rarely the law — it's record retrieval, staffing, and redaction. Here is the operational fix.
