- Who it applies to
- Healthcare providers & business associates
- Key requirement
- 6-yr documentation retention (45 CFR §164.316)
- Reynolds capability
- HIPAA/HITECH-aware scanning, Joint Commission-ready workflows
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Reynolds operational field guide
HIPAA, PHMC, DoD 5015.02, SEC 17a-4, FDA 21 CFR Part 11 — the compliance frameworks Reynolds clients face every day, with the guides, solutions, and playbooks for each.
Direct answer
HIPAA, PHMC, DoD 5015.02, SEC 17a-4, FDA 21 CFR Part 11 — the compliance frameworks Reynolds clients face every day, with the guides, solutions, and playbooks for each.
Decision matrix
Use this as a briefing layer: who or what each row applies to, the controlling requirement, and the Reynolds capability that supports the work.
Where clients start
Each starting point combines a real operating constraint, the requirement or outcome that matters, and the Reynolds pathway for going deeper.
Evidence point 01
HIPAA requires covered entities to retain required policies, procedures, and specified documentation for six years under 45 CFR §164.316; medical-record retention periods are governed separately by applicable state law. Reynolds supports HIPAA/HITECH-aware document scanning and records workflows.
Evidence point 02
Pennsylvania counties, municipalities, and school districts respond to Right-to-Know requests within 5 business days under RTKL §901 — and must notify PHMC before using PDF/A for permanent record series. Reynolds delivers PHMC-compliant PDF/A scanning and Laserfiche-based RTK request automation.
Evidence point 03
The former DoD 5015.02-STD software test program was retired in 2023; the current governing framework is DoD Instruction 5015.02 implemented via DoD Manual 8180.01 (effective Aug 2023). Reynolds runs Laserfiche-based records management with CMMC-aligned document workflows for defense suppliers, and is ITAR Registered.
Explore this pathwayCategory 01
The 5 frameworks most Reynolds clients organize their programs around.
Patient privacy & security rule, electronic protected health information.
PA records retention + public records access workflows.
Defense records management + cybersecurity maturity model.
Broker-dealer recordkeeping + Sarbanes-Oxley audit readiness.
Electronic records and signatures for life sciences.
Student records privacy + federal civil rights compliance.
Category 02
What teams are usually trying to fix when compliance becomes the priority.
Get audit-ready dashboards, evidence libraries, and inspector-friendly access.
Pre-configured retention series + automated disposition workflows.
RTK / OPRA / FOIA portals + redaction tools + deadline tracking.
Paper to digital with continuity — no retention gaps during the cutover.
Pause + release retention across record series for litigation / investigation.
21 CFR Part 11 e-signature configuration with audit trail.
Category 03
Practical references from the Resource Hub.
Browse all published compliance guides — checklists, playbooks, references.
Resources for PA + NJ government records officers.
HIPAA implementation, retention, and audit-prep resources.
DoD 5015, CMMC, ITAR resources for DIB suppliers.
Category 04
Skip the search — we'll match you to the right person.
Proof from Reynolds work
These outcomes come from published Reynolds case studies and stay attached to the client, location, and installed system that produced them.
Northampton County · Northampton County, PA
+47%Archival-Box CapacityHigh-density archive storage with locking carriages and barcode tracking increased archival-box capacity by 47% and docket-book capacity by 25%.
Read the project
Easton Police Department · Easton, PA
50%More CapacityHigh-density evidence storage and personnel lockers, increasing capacity 50% while maintaining chain-of-custody compliance.
Read the projectNext step
Share the framework, workflow, records condition, storage constraint, or implementation risk. Reynolds routes it to the discipline that owns the work.